Payroll / HR Administrator

Job Description

Job Description

Job Title: Payroll / HR Administrator
Company: Balance Staffing
Location: Los Banos, CA (Onsite Only)
Pay Rate: $30.00–$35.00 per hour
Job Type: Full-Time
Schedule: Monday–Friday

Job Summary

Balance Staffing is seeking a Payroll / HR Administrator with a strong payroll background to support daily operations. This role is ideal for candidates whose primary strength is payroll processing , with working knowledge of HR functions. You’ll serve as a key point of contact for payroll, employee records, benefits, compliance, and related inquiries while working closely with multiple departments.

Key Responsibilities

Payroll Administration

• Process bi-weekly payroll accurately and on time
• Maintain payroll records including wages, deductions, bonuses, and overtime
• Ensure compliance with federal, state, and local payroll regulations
• Prepare payroll reports and reconcile discrepancies
• Respond to employee payroll questions and resolve issues
• Assist with accounts payable processing
• Manually calculate weekly timesheets for temporary staffing employees

Human Resources Administration

• Maintain employee personnel files (I-9s, active/terminated employees, unemployment claims)
• Assist with onboarding and offboarding
• Support benefits administration (enrollments, changes, terminations, COBRA)
• Reconcile monthly benefits billing (medical, dental, vision, life)
• Process qualifying life events via Paycom
• Support performance reviews and employee relations
• Coordinate safety programs and mandatory training
• Manage FMLA/CFRA/PDL leaves of absence
• Administer workers’ compensation and maintain OSHA logs
• Track and report 401(k) contributions and assist with annual census reporting

Compliance & Reporting

• Ensure compliance with employment laws and internal policies
• Assist with audits, workers’ compensation, and unemployment claims
• Prepare payroll and HR reports for management
• Maintain confidentiality of sensitive employee information

Qualifications

Required:

• 2+ years of payroll and HR administration experience
• Strong payroll processing background
• Knowledge of payroll systems and HRIS platforms (Paycom is a plus)
• Familiarity with federal and state employment laws
• Strong attention to detail and organizational skills

Preferred:

• 5+ years of payroll experience
• Associate’s or Bachelor’s degree in HR, Accounting, or related field
• Bilingual in Spanish
• Experience in construction or farming environments
• Proficiency in Microsoft Excel and HR software

Equal Opportunity Employer

Balance Staffing is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status in accordance with applicable law.