Senior Office Administrator

Job Description

At GHD, we don't just believe in the power of commitment, we live and breathe it every day.

That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.


Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.


Who are we looking for?

GHD has an opening for a full time Senior Office Administrator to work from our Concord, CA office. You will provide a high level of administrative support to our US West office staff and management team. You will oversee the completion and coordination of day-to-day routine activities for the US West offices.

Our Hybrid Work Model : Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect and excel in our vibrant environment.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

• Office tasks include greeting visitors, handling phone system, and managing incoming and outgoing mail.
• Document preparation
• Schedule activities such as meetings, travel, office events and hotel accommodations
• Promote and coordinate community outreach, including GHD sponsored Events
• Participate in office committees as assigned, which may include internal and external-focused groups
• Expense reports, invoice management, and organization of receipts
• Maintain office supplies, general equipment (i.e. printers, furniture, etc.) and overall office appearance to project a professional image
• Conduct new hire employee orientations and new hire training as required
• Facilities management / coordination for building matters
• Work closely with other regional offices and corporate administrative support on projects as required
• Assist marketing team/pursuit coordinators with tasks as required
• Management and filing of correspondence, including the safe storage of confidential material
• Forecast administrative and support needs, proactively take care of issues as they arise
• Other reasonable duties as required
• Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
• Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.
• Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Education

• Minimum AA Degree or higher preferred

Experience

• Minimum 7 years demonstrated experience in an Administrative role, supporting staff and Management
• Available to travel within the Bay Area/West Region when requires
• High level of discretion in dealing with confidential matters
• Ability to create an office atmosphere that supports employee camaraderie and high moral amongst staff
• Strong communication skills - both oral and written
• Good people relationship skills - both internally and externally
• Highly developed judgment with appreciation of tact, diplomacy and discretion when dealing with confidential matters
• Ability to take direction, as well as working independently
• Excellent time management and ability to multi-task
• Exceptional attention to detail
• Ability to meet deadlines

Salary Range: $27.30 - $46.00 based on experience and location.

As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

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About Us

Take on some of the world's toughest challenges - with GHD supporting you every step of the way.
We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.

Our Pledge to You
At GHD, we don't just believe in the power of commitment, we live and breathe it every day.

That's why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.

See where your commitment could take you.
That's the #PowerOfCommitment

Who we are
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.
The Power of Commitment is our brand promise. It's what makes us different. We are bound to our stated vision and determination to address humanity's most urgent needs: to make water, energy and urbanisation sustainable for generations to come.