Accounts Payable Supervisor, Professional Services Outsourcing Accounting Services

The Role The Accounts Payable Supervisor will ensure the Accounts Payable Department is working efficiently to support all of their clients in the best possible way. This Supervisor will use their excellent supervisory skills and experience to support their team by sharing and implementing new ideas and processes, and will be organized, motivating, and willing to jump in and help the team with learning new software systems, billing and payment processing when needed. Job Responsibilities Oversee day‑to‑day accounts payable operations for domestic and global professional services clients Manage invoice intake, coding, approvals, and payment processing (checks, ACH, wires) Ensure accurate invoice entry and matter/cost coding within ProLaw Monitor AP aging and resolve vendor issues in a timely manner Maintain and optimize AP workflows and system configurations within ProLaw Oversee vendor setup, including payment terms and tax classifications Partner with Finance Systems and IT to troubleshoot issues and support system enhancements Supervise, train, and mentor AP staff to ensure accuracy, efficiency, and adherence to best practices Assign workloads, monitor performance, and support team development Establish and enforce internal controls, policies, and AP best practices Ensure compliance with audit requirements, firm policies, and 1099 reporting Support internal and external audits by providing documentation and analysis Serve as primary point of contact for vendor inquiries and issue resolution Collaborate with attorneys and administrative staff on expense coding and approvals Reconcile AP subledger to the general ledger and support month‑end and year‑end close Prepare AP reports and analyze data to identify trends and process improvements Requirements Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience Minimum of 4 years of experience in accounts payable or financial operations, with demonstrated depth in AP processing, controls, and vendor management along with experience working with accounting systems and cloud‑based financial or AP platforms Minimum 2 years of supervisory or lead experience, such as assigning work, reviewing output, mentoring staff, or acting as a subject‑matter lead Intermediate to advanced proficiency in Microsoft Excel (e.g., Pivot Tables, VLOOKUP/XLOOKUP) for reporting and reconciliation Preferred Qualifications Experience working in a professional services law firm environment Hands‑on experience with ProLaw Experience using Bill.com or similar AP automation platforms Familiarity with internal controls and audit support processes Strong analytical and problem‑solving skills Excellent organizational and time‑management skills Ability to work independently and manage competing priorities Comfort learning and adopting new technologies, including AI‑enabled tools Compensation Range Colorado residents: $76,200 – $108,500. Washington, Illinois, New York, and Southern California residents: $87,600 – $119,400. Northern California residents: $91,600 – $124,700. Benefits Medical, dental, and vision coverage Generous PTO plan and paid sick time Flexible work arrangements 401(k) with profit sharing Wellness program Generous parental leave 11 paid holidays Equal Employment Opportunity Armanino provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location. #J-18808-Ljbffr Armanino LLP