Immigration Compliance Specialist (Hybrid) - Office for International Students & Scholars

Scheduled Hours 37.5 Position Summary The Immigration Compliance Specialist provides high level administrative and operational leadership for front line immigration compliance within OISS for both students and scholars. The role designs and optimizes workflows to ensure accurate, efficient and compliant immigration processing across university systems; oversees collection, management and integrity of key immigration and admissions data; helps deliver general tax education for the foreign national population; collaborates with HR and Payroll on foreign national compliance; and administers data governance and quality assurance for the Foreign National Information System (FNIS). Job Description Primary Duties & Responsibilities Coordinate and manage comprehensive immigration compliance activities by designing, implementing and continuously refining policies, procedures and training programs aligned with federal immigration regulations. Work closely with the OISS leadership team to monitor regulatory developments, assess institutional impact, and update processes; serve as a primary subject matter expert for complex and time‑sensitive immigration inquiries originating from front‑line OISS staff and campus stakeholders. Conduct compliance audits and maintain checklists. Support and deliver targeted training on FNIS data entry, international admissions, and document requests for J-1, H-1B, TN and other visa categories. Lead training sessions and webinars across the Danforth and Medical School campuses. Serve as liaison with WU-IT on development, implementation and maintenance of projects pertaining to the departmental information systems, online data collection systems and datalinks with other University systems to ensure immigration compliance and data integrity. Develop processes of ongoing reporting of immigration data, as well as periodic event reporting. Serve as Designated School Official (DSO) and Alternate Responsible Officer (ARO) in the Student and Exchange Visitor Information System (SEVIS), ensuring adherence to federal reporting requirements; review, authorize and execute SEVIS and related immigration reporting and data entry, ensuring accuracy, timeliness and consistency with institutional policy and federal regulations. Design, implement and support business processes for efficient processing and compliance of immigration and foreign national payroll processing. Manage and coordinate income tax related resources and guidance for the University’s foreign national population in collaboration with Payroll, HR and external vendors; develop and disseminate clear guidance, training and communications on U.S. tax obligations for nonresident students and scholars. Recruit, train, and supervise office support staff involved in front line operations, including reception and triage, immigration compliance support, updating visa information and data collection and reporting. Establish performance expectations, provide ongoing coaching and evaluation, and ensure alignment of staff activities with OISS and institutional compliance priorities. Perform other duties as assigned. Working Conditions Job Location/Working Conditions Normal office environment. May need to travel to Medical Campus; oversee training on Danforth and Medical Campus; occasional evening and weekend work for systems updates; may need to be on call during systems updates. May be asked to travel out of town for conferences. Physical Effort Typically sitting at a desk or table. Equipment Office equipment. Education & Qualifications Required Qualifications Bachelor’s degree Working with Visa And Immigration Regulations – 5 Years Per U.S. federal regulations, must be a U.S. citizen or lawful permanent resident and provide proof of status. Designated School Official (DSO) and Alternate Responsible Officer (ARO) within six months of start date (training provided). Preferred Qualifications Experience in developing training and conducting webinars. Experience in setting up data systems and reporting. Comprehensive knowledge of F, J, H, TN and other visa categories, as well as familiarity with FNIS, Payroll, HR and related compliance processes. Ability to analyze proposed regulations and develop corresponding workflows. Strong understanding of data systems, including how various platforms integrate and exchange information. Proven ability to manage multiple priorities, organize tasks effectively, and ensure accurate, timely completion of assignments while remaining flexible to evolving office needs. Exceptional communication and customer service skills, with a demonstrated commitment to responsiveness and professional engagement. Master’s degree in a related field preferred. Driver's License A driver's license is not required for this position. Grade & Salary Grade: G12 Salary Range: $58,400.00 – $99,700.00 / Annually Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Free Metro transit U‑Pass for eligible employees. Defined contribution (403(b)) Retirement Savings Plan – employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more. Family 4 weeks of caregiver leave to bond with your new child. Family care resources available for ongoing childcare needs. Adult care resources also provided. WashU covers cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years. For policies and eligibility, visit . EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr ImmigrationJobs