DIRECTOR OF CONTRACT AND GRANT ACCOUNTING

Job Description About Whitman-Walker Health Whitman-Walker envisions a society where all persons are seen for who they are, treated with dignity and respect, and afforded equal opportunity to health and wellbeing. Through care, advocacy, research, and education, we empower all persons to live healthily, love openly, and achieve equality and inclusion. For over 50 years, we have been meeting the needs of our communities with the endless dedication of our diverse teams. Job Summary The Director of Contract and Grant Accounting will oversee, direct, and manage all aspects of grant, clinical trials, contract, and contribution accounting related to Federal, state, local, contract, and donor contributions. This position will oversee the management of these funding streams from the application process, through implementation and closeout for all Whitman-Walker entities, including Whitman-Walker Health (“WWH”) and Whitman-Walker Health System, which includes the Whitman-Walker Institute (“WWI”) and the Whitman-Walker Foundation (“WWF”). The work includes ensuring compliance with financial and Single Audit requirements, internal policies and procedures, cost principles, and generally accepted accounting principles. The Director will oversee and support the management of the Grant and Contract Accounting team who, as a team, is responsible for post‑award/contribution accounting, compliance with funding source administrative guidelines, timely receipt of revenue, including creating and approving invoices, application of cash receipts, departmental allocations, general ledger reconciliations, timesheet review, accurate submission of financial reports, Single Audit reports, and orderly closure of projects. The Director will also oversee, organize, and manage the reconciliation of grant and contract accounts receivable, deferred revenue, and revenue monthly. Lastly, the Director will lead the development of indirect cost rate proposal submissions and lead and manage the Single Audit documentation, including the SEFA preparation and financial requests for grant audits and reviews. Core WWH Primary Essential Duties Performs and behaves in accordance with Whitman‑Walker’s mission, cultural norms, and core values of dignity, respect, affirmation, and humility. Maintain a respectful, non‑judgmental, and compassionate manner with patients/clients/staff. Demonstrate excellent customer service by identifying and exceeding customer requirements. Adhere to Whitman‑Walker policies and procedures, with special attention given to HIPAA requirements. Maintain data integrity through conscientious use of relevant tools and employing a system of checks and balances. Demonstrate organizational skills necessary to multi‑task, meet deadlines, and re‑prioritize as needed. Participate in organizational quality and performance improvement activities. Role Specific Primary Essential Duties Lead and manage a grant and contract accounting team, providing guidance, training, and performance feedback. Ensure staff have the appropriate skills to carry out responsibilities effectively. Oversee and review the prioritization of grant/contract invoices and/or financial reports, grant budgets, realignments, and all other work products associated with grant funds and track/report month and year to date analysis of grant spending. Oversee the accounting and documentation related to grants, clinical trials, contracts, and contributions in accordance with the technical accounting literature. Manage the indirect allocation of journal entries and posting to the accounting system. Oversee grant accountant responsibilities, preparation, and review of grant and contract invoices and financial reports (including program income) as required by award agreements. Oversee and review the grant draw process through the applicable payment management system. Oversee preparation and review of the grant and contract budgets (internal and external) and associated realignments. Oversee the monitoring of staff time actions to billable and unbillable projects and aid in the review of staff timesheets as well as assist in the preparation and maintenance of contracts/grants receivable again schedule and collection efforts. Oversee and review the reconciliation of the billed and unbilled costs to grant and contract revenues by reviewing budget‑to‑actual analyses monthly. Oversee and review preparation of summary entries to the general ledgers and subsidiary ledgers, reconciling with source documents/transactions to ensure accuracy and resolve discrepancies and to ensure concise audit trails to support each transaction, salary adjustments, and reconciliation of accounts. Oversee and review grant and contract receivable, donor‑restricted net assets (“deferred”), and revenue schedules monthly that agree to the accounting records in the financial system and financial reporting. Ensures that schedules and reconciliations are completed in a timely manner. Oversee the grant accounting program closeout process, including analyzing and forecasting data reporting of data, and preparing close‑out reports in a timely manner. Lead grant and contract accountants to prepare and submit monthly spending analyses to program managers; respond to inquiries from internal and external customers. Lead and maintain direct communications with internal customers including program financial management staff regarding various receipts and expenses for billing and financial reporting purposes, including collection of payments on outstanding grant and contract invoices. Conduct regular meetings with WW program management to discuss their spending analyses and suggest budget modifications. Provide financial leadership re grantor site visits whether directly or indirectly. Responsible for grant deliverables necessary for regulatory reporting such as cost reporting, FFR, and UDS. Lead regular communications with grant and contract financial management and compliance to program managers and funders. Lead and manage single audits, including working with the external auditor correspondence and requests. Lead and manage the finance portion of the grant and contract site visits. Ensure appropriate supporting documents for all grants, clinical trials, contracts, and contributions are maintained in an organized and auditable manner, electronically. Provide supervision and review, in collaboration with Senior Accountant Contracts and Grants, to the grant accounting team and review their work product. Serves as primary contact for financial grants, clinical trials, contracts, and contribution activity, leads funder site visits and audits/reviews and with WW's, WWI’s, and WWF’s year‑end financial audits and Single Audit. Serves as the primary reviewer and approver of grant and contract invoices. Implements, maintains and strengthens grant control environment. Develop and update grant accounting policies and procedures to ensure compliance with changing regulations and industry best practices. Communicate to accounting and program staff on policy updates. Identify and mitigate financial and operational risks related to contracts, grants, clinical trials, and contribution accounting. Implement internal controls and monitoring mechanisms to safeguard funds and ensure compliance. Identifies opportunities for performance improvement, automation, and efficiency in grant accounting operations. Implement best practices and systems enhancements to streamline workflows and enhance reporting accuracy. Ensure appropriate allocation of responsibility within the team and cross‑training for the functions. Other duties as assigned. Budget Responsibilities Assists the Chief Financial Officer, Senior Director of Finance, and Assistant Controller in preparing the grant and contract revenue operating budget as requested. Works closely with the Chief Program Officer of WWH, the Executive Director of WWI, and the Executive Director of WWF in support of the respective grant, contract, and contribution budgets. Management Responsibilities Supervise the grants and contracts accounting team. Core WWH Knowledge, Skills, and Talents Required Ability to work independently with minimal supervision. Ability to manage time and effort to meet strategic objectives and complete work. Knowledge of principles and processes for providing excellent customer service, both internal and external. Knowledge of all applicable WWH policies and procedures. Excellent oral and written communication skills. Knowledge of healthcare information systems with the ability to adapt to new insurance eligibility, electronic medical records, and population health platforms. Ability to maintain records and information in an accurate, timely, and confidential manner. Ability to adapt to changes in the service delivery model, re‑prioritizing as necessary. Flexibility to work various shifts, including afternoon and evening shifts as necessary. Flexibility to work within the organization’s various locations as necessary. Commitment to health equity. Role Specific Knowledge, Skills, and Talents Required Knowledge of general accounting, grant accounting, contribution accounting, and fiscal management policies required. Understanding that supporting schedules must reconcile to the financial statements. Demonstrated experience managing Federal and local grants and leading Single Audits. Ability to interpret complex grant funding requirements, submissions, and budget modifications. Must be able to interpret award documents (NOGAs). Knowledge of federal regulations related to sponsored programs at local, state, and federal levels. Must have knowledge of OMB’s Uniform Guidance and working knowledge of Single Audit. Prior grant and contract invoicing/reporting is required; non‑profit experience is highly preferred. Must have excellent written and oral communication skills; diplomacy with respect to grant and contract funders is essential. Must be able to develop and maintain close constructive professional relationships at all levels within the organization. Previous Government contracting experience is helpful. Experience and understanding of the revenue recognition process required. Balance and income sheet reconciliation experience required. Demonstrated ability to manage a team. Ability to review the work of others to ensure high performance. Must be detailed and deadline‑oriented. Advanced Excel (e.g., pivot tables, macros) skills. Knowledge of Blackbaud and Financial Edge a plus. Working knowledge of ADP and related reporting. Must be able to prioritize and have excellent organization and time management capabilities. Ability to work collaboratively with other various areas within the organization. Experience working with an ethnically, culturally, and racially diverse work staff preferred; ability to work harmoniously with diverse groups of individuals required. Education and Experience Required Bachelor’s degree in accounting required. A minimum of 10 to 15 years of relevant grant accounting is required. A minimum of 5 years of personnel management experience is required. CPA preferred. HRSA Electronic Handbook experience preferred. Experience working with Financial Edge preferred. 1–2 years of experience working with members of the Lesbian, Gay, Bisexual, Transgender, Gender Expansive, Queer, Asexual, and Intersexed communities preferred. 1–2 years of experience working with people living with HIV or issues related to HIV care preferred. Working Conditions Working conditions for this position are normal for an office environment. Individuals may be required to work evenings and/or weekends and organize events. Physical Demands Lifting: No more than 20 lbs. and infrequently. Movement: Standing and sitting for long periods. Visual: Long periods on computer. Concentration: Extended periods of engagement with computer systems where concentration is key to accuracy in data entry. Intermittent periods of engagement with a telephone system to respond to inquiries where concentration is key to task performance. Communication: Direct and indirect communication. Written and verbal competency. Whitman‑Walker is an equal employment opportunity employer and does not discriminate against applicants, its employees, or former employees based on race, color, religion, gender, marital status, sexual orientation, national origin, age, disability, veteran status, or gender identity. For accommodation in the application process, please contact Human Resources. #J-18808-Ljbffr 6AM City, LLC