Operations Assistant (Full-time, Variable Shifts)

Job Title : Operations Assistant

Department: Rochester General Hospital

Location : 1425 Portland Avenue Suite 190 Rochester NY 14621

Hours Per Week : 40 Full-time

Schedule : 2 - 12 hour shift and 2 - 8 hour shifts to equal 40 hours.
All Shifts Availability Required. Shift Start times 6a 10a 2p 6p 10p 2am (Do not often swap at 2am); Monday - Friday and Weekend Rotations;

• Each OA will work 1-2 weeks of days 1-2 weeks of evenings Weekend rotations every 3rd/4th week. Weekends are always 12 hour shifts 6am-6pm.

Why join our Team!

Competitive Pay & Incentives

• Shift differentials ranging from $1.50$4.00
• Strong benefits package with retirement options

Career Growth & Development

• Tuition assistance and student loan assistance programs available
• Supportive environment focused on internal promotion and career advancement

Broad Clinical Exposure

• Gain experience working across multiple units at Rochester General Hospital
• Build clinical skills and broaden your experience in a dynamic hospital environment

Supportive Team Environment

• Join a cohesive and supportive team
• Make a meaningful impact by delivering high-quality patient care every day

Summary
The administrative role supports the operational activity of the department. Provides clerical/receptionist support duties for department and leadership.

Required Qualifications

• Demonstrated computer proficiency including experience with Microsoft Office applications (Excel PowerPoint and Word).
• Demonstrated effective verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• Strong organizational time management and multitasking skills.
• Ability to adapt to a fast-paced and changing work environment.

Preferred Qualifications

• Associate degree.
• Knowledge of medical terminology.
• Three to five years of clerical or administrative experience in a healthcare setting.
• Experience with scheduling and payroll processes.
• Experience using healthcare and workforce management systems including Kronos ANSOS (Nursing only) GroupWise Internet and Intranet applications.

Responsibilities

• Demonstrate proficiency in Microsoft Office applications (Word Excel PowerPoint) and Rochester Regional Health systems including Kronos Workday Qlik and other department-related software. Provide support and guidance to staff on system utilization as needed.
• Manage payroll and timekeeping functions including Kronos entries edits report generation and routine payroll processes. Maintain knowledge of organizational payroll policies and practices and assist with attendance monitoring and related communications under the direction of departmental leadership.
• Provide comprehensive administrative support to departmental leadership including calendar and meeting management correspondence file maintenance report preparation data analysis and meeting minute documentation.
• Generate maintain and distribute operational staffing budget FTE dashboard and other departmental reports using appropriate reporting tools and formats.
• Coordinate recruitment and onboarding activities in partnership with departmental leadership and Human Resources including interview scheduling candidate communications new hire processing and maintenance of orientation and welcome materials.
• Maintain and update departmental policies procedures job descriptions orientation manuals and other operational documentation to ensure accuracy and compliance.
• Assist with staffing and scheduling activities including management of PTO vacation holiday calendars and workforce scheduling processes as applicable.
• Perform additional administrative and operational duties as assigned within the scope of the role.

EDUCATION:

LICENSES / CERTIFICATIONS:

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work writing and telephone use supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration frequent interruptions independent decision-making and information processing. Although physical exposure is low administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours TB screening or a valid drivers license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employees physician or delegate will be considered for accommodations.

PAY RANGE:

$19.00 - $25.00

CITY:

Rochester

POSTAL CODE:

14621

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including but not limited to experience relevant qualifications specialty internal equity locations and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex (including pregnancy childbirth and related medical conditions) sexual orientation gender identity or expression national origin age disability predisposing genetic characteristics marital or familial status military or veteran status citizenship or immigration status or any other characteristic protected by federal state or local law.

Required Experience:

Junior IC