Sterile Processing Production Coordinator

WHAT WE DO

Instrumentum is an innovative provider of off‑site surgical instrument sterilization, transportation, storage, and loaner tray logistics, serving health systems and ambulatory surgery centers (ASCs). With the recent acquisitions of early market movers in this space, we are growing a national footprint with a mission to disrupt a traditionally fragmented and under‑digitized sterile processing industry. We are scaling rapidly to address the rising demand for elective surgeries and streamlined sterile processing services.

WHY IS THIS IMPORTANT?

Sterilization Processing Departments (SPDs) are one of the most important and yet most overlooked areas of a hospital or surgery center. This is a critical and growing problem as staffing shortages, poorly maintained facilities, and failure to adhere to the standards required to ensure patient and staff safety are increasing costs and potentially putting lives at risk. Even though sterilization is central to providing surgeries, it is often an afterthought for most facilities. The people who work in the SPD know it, and the deteriorating morale of the SPD workforce is adding to the decrease in sterilization competency. Sterilization is all we do. Our people are the core of our company, and we treat them accordingly – like the rockstars they are. We’ve invested heavily in our facilities, equipment, and processes, and we do it right. Every time. We hire the best, and we don’t have to look far. The best SPD technicians and coordinators love what they do, and they want to work in a place where they are valued. That place is Instrumentum.

WHAT WE NEED

We’re looking for a Sterile Processing Production Coordinator who will thrive in a fast‑paced, detail‑driven environment where accuracy and communication go hand‑in‑hand. This is a highly visible role at the center of sterile processing operations – bridging production flow, vendor communication, and tray accuracy. You’ll succeed in this role if you bring deep expertise in loaner and consignment tray management, a strong sense of organization, and the confidence to collaborate with vendors, technicians, and leadership alike. You’re proactive, detail‑oriented, and driven by the satisfaction of keeping every tray, every cycle, and every process running flawlessly.

WHAT YOU WILL DO

Loaner & Consignment Tray Coordination Serve as the point person for managing all incoming and outgoing loaner and consignment trays. Verify accuracy, completeness, and integrity of tray contents before and after sterilization. Coordinate directly with vendors, clinical partners, and internal SPD teams to ensure all instruments arrive on time, processed correctly, and ready for use. Track and document tray movement through the full sterilization and return cycle. Production & Workflow Oversight Oversee daily production flow in coordination with SPD leadership, ensuring workloads are prioritized and balanced for maximum efficiency. Identify potential delays, discrepancies, or bottlenecks and take proactive steps to resolve them. Maintain open communication with technicians and leadership to align production goals with operational realities. May provide guidance or day‑to‑day oversight to Production Technicians as the team grows, helping establish standards for performance, communication, and accountability. Communication & Relationship Management Act as a liaison between vendors, clinical teams, and Instrumentum’s SPD staff to ensure clarity, accountability, and trust. Maintain regular communication with partner hospitals and surgery centers regarding tray status, delivery schedules, and special requests. Represent Instrumentum professionally and confidently in all interactions. Data Accuracy & Reporting Ensure accurate and timely entry of data into tracking systems, including tray movements, sterilization records, and performance metrics. Generate reports for leadership summarizing activity, volume trends, and areas for improvement. Uphold documentation standards that support regulatory compliance and operational excellence.

WHAT YOU WILL DELIVER

Seamless coordination of all loaner and consignment activity, ensuring every tray is accounted for and ready when needed. Proactive communication that strengthens relationships with both internal teams and external partners. Highly organized, data‑driven production management that keeps operations running at peak precision. Continuous improvement through process awareness, accuracy, and accountability.

WHAT WE OFFER

A great working environment. We’re building something special, and you’ll be a key part of that. Opportunities for growth with a fast‑moving company that’s dedicated to excellence. A supportive, energetic team that’s as driven as you are.

WHAT YOU WILL BRING TO THE TABLE

CRCST or CSPDT certification required. 3–5 years of hands‑on SPD experience with a strong focus on loaner and consignment tray management. Proven ability to coordinate across departments, vendors, and leadership teams. Strong attention to detail and a methodical approach to tracking and organization. Excellent verbal and written communication skills; comfortable interfacing with both internal and external stakeholders. Proficiency with instrument tracking software and reporting tools. A positive, proactive mindset with a commitment to doing things right – every time.

DETAILS

This is an on‑site position at our Elmhurst, Illinois facility. We are building other facilities and working with various partners, so occasional travel may be necessary to share best practices and meet with vendors and partners. You will need to fully cooperate with and adhere to all company health, safety, and environmental policies and procedures, communicating suggestions for improvement to anyone who will listen. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Instrumentum is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age (40 or older), disability, medical condition, genetic information, marital status, military and veteran status or any other protected characteristic under federal or applicable state laws. #J-18808-Ljbffr Instrumentum