Accounting Operations Coordinator

ARMS has built integrated CAD, RMS, and compliance software for public safety agencies since 1988. Today, more than 1,000 agencies across 48 states rely on our cloud-based, CJIS-compliant platform — backed by a U.S.-based support team that answers 24/7/365. We build technology that matters, and we’re committed to the agencies that protect and serve. About the Role We’re hiring an Accounting Operations Coordinator to provide execution support for the Director of Administration & Operations across invoicing, collections, vendor administration, accounts payable processing, and payment coordination. This role exists to keep operational paperwork, vendor onboarding, customer billing documentation, and payment processing moving accurately and quickly — so revenue and vendor obligations flow efficiently through the business. This is a highly execution-oriented, detail-driven role. Success looks like clean processing, fast follow‑through, organized documentation, and a lighter administrative load on senior operations leadership. What You’ll Do Invoicing & Collections Support Prepare and issue customer invoices Assist with accounts receivable follow‑up and collections Monitor outstanding invoices and update payment status Maintain invoice records and documentation Support weekly AR reviews in HubSpot and Rillet Coordinate payment confirmations Complete vendor and customer onboarding Coordinate ACH and credit card payment requests Manage W9 documentation Maintain compliance documents in HubSpot Support customer AP onboarding Accounts Payable Processing Process AP workflows through Ramp Review invoices for completeness Assist with reconciliation and verification What We’re Looking For Strong organizational skills and sharp attention to detail Professional, clear communication The ability to manage multiple workstreams without dropping details Proficiency with Microsoft Office Experience with invoicing, collections, or AP processing preferred The Details Type: Full‑time Reports to: Director of Administration & Operations #J-18808-Ljbffr ARMS