Development Database Associate (Part-Time)

Job Description

Job Description

The Organization

For over 55 years, Urban Community School (UCS) has served Cleveland's children by providing an individualized, innovative, and challenging education. Rooted in the Ursuline Sisters' tradition of faith, character, and educational excellence, UCS engages our faculty, families, and community partners in the successful whole child development of students. Serving nearly 800 children from 6 weeks old through 8th grade, the school uses restorative practices and conscious discipline to foster growth and community. Accredited by the Independent School Association of the Central States (ISACS), UCS enrolls a student body in which seventy-six percent of families are economically disadvantaged.

Our growing 15-acre campus in the Ohio City neighborhood is home to a vibrant mix of facilities and partners. The Roundstone Athletic Center features the Glick Family Fieldhouse and the Greater Cleveland Sports Hall of Fame and Museum. The campus also hosts The MetroHealth System, House of Champions, Urban Squash Cleveland, USA Lacrosse, Re:Source Cleveland, and Facing History and Ourselves. Outdoor spaces include Doyle Field, a new Little League field, along with a sports mini-pitch, lacrosse field, basketball court, three playgrounds, and learning garden.

UCS is a recipient of the 2026 and 2022 Top Workplace Award from The Plain Dealer, which is based solely on employee feedback. UCS has also been recognized as one of Cleveland's City Champions by The Plain Dealer, a National Green Ribbon School for Environmental Practices and Learning Model, and a School of Excellence by the Cleveland Foundation and The George Gund Foundation.

Role Overview

The Development Database Associate (part-time) supports the school's fundraising and advancement efforts by maintaining the integrity of donor and constituent data. This position is responsible for accurate gift processing, database management, reporting, and administrative support to ensure effective donor stewardship, fundraising campaigns, and development operations.

Responsibilities

Database Management

• Enter, update, and maintain donor constituent records in the school's donor database/CRM.
• Ensure data accuracy, consistency, and completeness through regular audits and clean-up projects.
• Process address changes, contact updates, constituent relationships, and demographic information.
• Assist with database imports, exports, and record maintenance.

Gift Processing & Acknowledgments

• Process charitable gifts, pledges, matching gifts, and recurring donations in a timely manner.
• Generate gift receipts, acknowledgment letters, and donor recognition reports.
• Reconcile gift records with finance office reports as needed.
• Maintain accurate documentation of donor transactions and communications.

Reporting & Analytics

• Prepare standard and custom reports for fundraising campaigns, donor meetings, board reports, and annual giving efforts.
• Assist in tracking fundraising progress and donor engagement metrics.
• Support data analysis for prospect identification and donor segmentation.

General Fundraising Support

• Access online giving portals through which UCS receives matching and other gifts electronically
• Assist with mailing lists, event registrations, and donor communications.
• Support fundraising campaigns by preparing constituent lists and data extracts.
• Help maintain confidentiality and compliance with donor information and school policies.
• Provide administrative support for development office projects as assigned.

Competencies

• Detail-oriented.
• Collaborative team player with a service-oriented mindset.
• Commitment to the mission and values of the school.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.

Education, Experience, and Requirements

• Bachelor's degree or equivalent work experience preferred.
• Experience with donor databases, CRM systems, or data entry strongly preferred (e.g., Raiser's Edge, Bloomerang, Salesforce, DonorPerfect).
• Proficiency in G Suite and Microsoft Office Suite.
• Experience in a nonprofit, educational, or fundraising environment is a plus.

Physical Requirements and Work Environment:

• Prolonged periods of standing, moving throughout the building and 15 acre campus, and climbing stairs in a two story building.
• Prolonged periods of sitting at a desk and working on a computer
• FBI/BCI background check required

Compensation and Benefits

• Hourly wage commensurate with experience ($22-$27 per hour)
• 401(k) with a generous employer contribution and match.
• Casual work attire (denim and UCS spirit wear are welcomed)
• On-site fitness center for faculty and staff
• Financial and retirement advising at no cost to employees
• Opportunities for discounts on home, rental and auto-insurance

Additional Information

• Status : Part-Time; Non-Exempt
• Reports to: Chief Development Officer
• Hours & Schedule: 20 hours per week Monday through Friday / year round (12 months)
• Start Date : As soon as possible

Urban Community School is an Equal Opportunity Employer. Urban Community School provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws. Urban Community School complies with applicable state and local laws governing nondiscrimination in employment.