Administrative Coordinator

The Administrative Coordinator provides high-level administrative support to research centers and projects within an assigned portfolio. In this role, the coordinator partners with directors and managers to support daily operations, program management, and overall administrative functions. The position plays a key role in ensuring the efficient operation of the research centers supported by ARC. Key Responsibilities Serve as the administrative lead for assigned functional areas, such as travel, financial management, grants administration, calendaring, or reservation systems. Act as the primary point of contact for assigned research centers, coordinating administrative support and determining when to handle requests independently or collaborate with the ARC team. Provide comprehensive administrative support for multiple research centers and programs, ensuring efficient day-to-day operations. Coordinate complex calendars, schedule meetings, prepare meeting materials, communicate with attendees, and record meeting minutes. Arrange domestic and international travel, prepare itineraries, and process travel reimbursements. Manage procurement requests, invoicing, financial transactions, expense reporting, and purchasing using university financial systems. Maintain accurate records, databases, spreadsheets, and grant documentation; assist with financial and program reporting. Support grant proposal preparation by organizing application materials and maintaining grant records. Coordinate seminars, workshops, conferences, faculty visits, and other events, including venue reservations, registration, catering, accommodations, and speaker logistics. Required Qualifications Associate's degree with 2–4 years of administrative or office experience, or an equivalent combination of education and experience. Proficiency with Microsoft Office Suite, particularly Word and Excel, and the ability to quickly learn new software, systems, and administrative processes. Strong ability to work independently while contributing effectively as part of a collaborative team. Excellent organizational, time management, and multitasking skills with exceptional attention to detail. Strong written, verbal, and interpersonal communication skills. Positive, proactive, and customer-service-oriented approach to work. Ability to adapt to changing priorities, policies, and procedures in a fast-paced environment. Experience modeling values that support inclusion, belonging, and wellbeing. Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. Experience with Cornell Travel and Procurement systems preferred: Concur, IWantDocs, and Eshop. Success Factors A strong candidate will be experienced and adaptable, with the ability to manage multiple tasks and deadlines, working both independently and collaboratively within a small cross-functional team under the guidance of the ARC Director and Center Directors and Managers. Rewards and Benefits This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell . Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell Total Rewards | Working at Cornell . Visa sponsorship is not available for this position. University Job Title: Administrative Asst IV Job Family: Administration Level: D Pay Rate Type: Hourly Pay Range: $26.41 - $30.69 Remote Option Availability: Hybrid Company: Endowed Contact Name: Keionda Lewis Contact Email: View email address on click.appcast.io EEO Statement: Cornellwelcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. Wehire based on merit, andencourage people from historically underrepresented and/or marginalized identities to apply.Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. About Us Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City. We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options. #J-18808-Ljbffr