HR Program Administrator, Leaves & Accommodations

HR Program Administrator, Leaves & Accommodations

Job ID: 322743
Location: District Support Services Cntr
Full/Part Time: Full Time
Regular/Temporary: Regular

Salary Range


$64,346.00 - $83,649.50/annually, DOE

Grade


117

Work Schedule


Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar


12 Months

Maricopa Summary


10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits


Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services

• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary


Are you a hardworking and skilled HR professional, experienced in leaves and accommodations administration? Passionate about educating employees on their rights and guiding them through the process? If so, we are looking for you!

The HR Program Administrator plays a central role in supporting employees through important moments in their employment journey. In this role, you'll manage the full lifecycle of leave of absence and accommodation requests, from initial inquiry through accommodation implimentation and return to work, ensuring the process is compliant, consistent, and people-centered. As a subject matter expert, the HR Program Administrator will lead interactive discussions, navigate complex situations, and ensure alignment with all applicable laws and policies.

To be successful in this role, you should possess the ability to prepare, track, and manage leaves and accommodation requests (focusing on FMLA & ADA) in a fast-paced, high-volume setting while providing superb customer service. You should be detail-oriented, have the ability to effectively interact with people at all levels, and possess excellent interpersonal, written, and verbal communication skills. If this sounds like you, apply today!

Essential Functions


40% - Leave and Accommodation Case Management:

• Manages the full lifecycle of leave and accommodation cases, including intake, eligibility review, determination, and return-to-work coordination across FMLA, medical, military, and related programs
• Reviews medical documentation, facilitates the interactive process as the organization's ADA representative, and guides employees and applicants through requirements and outcomes
• This work is conducted in person and virtually and includes interactive meetings, coordination, and direct collaboration with supervisors and partners
• Serves as the primary liaison and record keeper, ensuring accurate tracking, documentation, and communication throughout each case

30% - Employee Consultation, Communication, Training, and Issue Resolution:

• Provides consultation, guidance, and subject matter expertise to employees, applicants, supervisors, and HR partners on leave and accommodation processes
• Explains options, requirements, and documentation
• Responds to inquiries
• Resolves complex or escalated issues
• May deliver training and informational sessions on policies and compliance expectations
• Work is performed both virtually and in person, including meetings to address sensitive situations and support effective resolution

20% - Compliance, Documentation, and Regulatory Oversight:

• Ensures all activities comply with FMLA, ADA, HIPAA, and applicable policies by maintaining accurate, complete, and confidential records and overseeing proper documentation workflows
• Generates required notices, including eligibility and designation letters, and ensures materials and records meet legal and organizational standards
• Monitors regulatory changes, supports audits, and collaborates with HR, Legal, and Risk partners to maintain consistent compliance and documentation integrity

10% - Reporting, Systems, and Operational Coordination:

• Maintains and audits leave data within HCM systems
• Produces reports and analytics, and monitors leave activity, time reporting, and return-to-work timelines to ensure accuracy and alignment
• Investigates discrepancies and takes corrective action based on findings
• Coordinates with Benefits, Payroll, Risk, Legal, Compensation, and HR partners to provide updates and ensure operational alignment, with occasional in-person collaboration to review data and support decision-making
• Other duties as assigned

Minimum Qualifications


Bachelor's degree from a regionally accredited institution related to the area of assignment and five (5) years of work experience in a role related to the intended area of assignment.

OR

An equivalent combination of education and/or experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.


Desired Qualifications

1. HR certification (PHR, SPHR, SHRM-CP, SHRM-SCP) or a certification in leave management (CLMS Certified Leave Management Specialist)
2. Experience working across multiple jurisdictions, locations, or within a highly regulated environment, preferably in a public sector, higher education, or community college setting
3. Experience administering FMLA and employer-sponsored leave of absence programs in compliance with applicable federal, state, and organizational regulations and guidelines
4. Experience managing full cycle ADA cases, including coordination of reasonable accommodations in compliance with applicable federal, state, and organizational regulations and guidelines
5. Experience using HRIS and/or leave management systems to administer and track leave and accommodations
6. One year of full-time relevant MCCCD experience during the previous two years

Special Working Conditions


This position requires regular, on-site attendance during scheduled work hours. This position may be eligible for a hybrid work schedule. The role is primarily sedentary, involving prolonged periods of sitting at a workstation.

The job requires extensive computer use, including viewing a monitor, typing, and using a mouse, headset, or other input devices for the majority of the workday. Must be able to maintain sustained visual focus on a screen and perform repetitive hand and wrist movements. Work involves keyboarding, talking, hearing, seeing and repetitive motions. May require minimal physical exertion including occasional walking, standing, or lifting of light items such as files or office supplies.

Work is routinely performed in an indoor, office environment that includes: standard office lighting, moderate noise levels, and a climate-controlled setting. Some work may involve occasional outdoor environments with exposure to a variety of weather conditions, including rain, wind, dust, cold temperatures and extreme desert heat. Work may involve high internal and/or external visibility.

The Maricopa Community College District has functions that operate 24 hours per day, seven (7) days per week, 365 days per year. While a typical schedule consists of normal working hours during the week, due to the work associated with this classification, work during nights, weekends, holidays, or otherwise non-standard work times may occasionally be required. Work may involve travel to various locations throughout the District.


How to Apply


Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.


Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at View email address on click.appcast.io


MCCCD is an Equal Opportunity Employer.


Posting Close Date


Open until filled

First Review: Monday, May 18, 2026

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act


Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

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