Executive Assistant

Executive Assistant / Life Manager

Location: Miami, FL (Brickell) remote to start, in-person from October

Type: Full-time, 1099 contractor

Compensation: 50,00070,000/year, based on experience

Hours: Core hours 11:00 AM 7:00 PM ET, with flexibility outside of them

Reports to: The founder and her business partner

About the role

We're looking for an Executive Assistant / Life Manager to take full ownership of the day-to-day life and schedule of a 30-year-old entrepreneur based in Miami. She built a seven-figure e-commerce business from scratch and is the public face of a fast-growing brand with a large, engaged audience of women.

Right now there is no system no calendar structure, no inbox management, no organisation. You would be starting from a blank page and building it. This is not a role where you inherit someone else's process; it's one where you create it, then run it so well that she never has to think about logistics again.

You'll work closely with both her and her business partner in a shared group chat, with real trust and real access. The right person becomes indispensable within a few months.

What you'll own

• Organisational system: build a simple, reliable system synced to her phone where her schedule, bookings, travel and reminders all live in one place.
• Calendar & appointments: manage her calendar end to end, book personal and medical appointments, and keep her ahead of what's coming.
• Travel (a big part of this role): she flies roughly four times a month. You'll book flights and hotels, work with airlines on availability, manage points and award bookings, and build complete itineraries.
• Inbox management: monitor and triage her email, surface what genuinely matters, clear the noise, and make sure nothing bills, appointments, deadlines is ever missed again.
• Personal finance tracking: a simple weekly summary of revenue in and personal spend out. Not accounting just clear visibility.
• Home & vendors: coordinate cleaners, maintenance and service providers; be the point of contact so she isn't.
• Relocation project (October): she's moving to Miami and starting from zero apartment search, viewings, furniture, utilities, setting up the home.
• Travel & event planning: occasional trips and personal celebrations you'll research options, present a clear shortlist, then execute the whole thing.
• Occasional support for her business partner when he's stretched.