Business Affairs Coordinator

Business Affairs Coordinator

Location: New York, NY (Hybrid: 2–3 days in office / week)

Job Type: Full-Time Contract / Ongoing Freelance (1-year initial contract, renewable annually)

Pay Rate: $40.00 / hour

Schedule: Monday – Friday, 9:30 AM – 5:30 PM

Target Start Date: ASAP / October 2026

Position Overview

We are seeking a proactive, detail-oriented Business Affairs Coordinator to support our Global Creative Team in New York City. Operating at the intersection of creative operations, finance, and legal administration, the Business Affairs department manages operational workflows across seven sub-departments (including Design, Operations, Copy, Packaging) and an active in-house content production team.

Reporting directly to the Head of Business Affairs, Creative Operations, this role serves as the central record-keeper and operational partner for content productions. Ideal for someone who enjoys working with numbers and administrative workflows within a vibrant, brand-side creative environment (no formal accounting, finance, or legal background required).

Key Responsibilities

• Financial & Invoice Operations: Generate purchase orders via SAP Ariba across multiple cost centers and GL accounts; process, track, and manage a high volume of vendor invoices.
• Vendor & Stakeholder Relations: Update vendors and internal teams on payment status, proactively troubleshooting and resolving billing issues with Finance and suppliers.
• Budget Tracking & Reporting: Assist in updating Global Creative budgets; run weekly reconciliation meetings with the Production Team and monthly budget analysis meetings with creative sub-departments.
• Contract Administration: Draft and review standard contracts in coordination with legal and production teams, ensuring all agreements are fully executed prior to shoot dates.
• System Subject Matter Expert: Serve as the internal point of contact and Ariba resource for departmental financial and procedural questions.

Qualifications & Key Skills

• Experience: 2–3+ years of administrative, financial support, or business operations experience (creative agency, brand, or production background preferred).
• Technical Skills: Strong proficiency in Microsoft Excel and comfort working with datasets, budgets, and operational spreadsheets.
• Contract & Process Familiarity: Comfort drafting basic agreements/contracts and working within enterprise procurement/ERP software (e.g., SAP Ariba).
• Core Competencies: Exceptional attention to detail, strong time-management skills, and the ability to prioritize tasks in a fast-paced environment.
• Soft Skills: Problem-solver with strong communication skills, an adaptable mindset, and the ability to collaborate effectively across creative and corporate teams.
• Education: Bachelor’s degree or equivalent practical experience.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.