Administrative Assistant

Job Description

Job Description

Administrative Assistant

Conti LLC

Position Summary

Conti LLC is seeking a highly organized, motivated, and professional Administrative Assistant to support day-to-day office operations, customer communication, data management, and administrative functions. This individual will play a key role in maintaining accurate records, managing documentation, assisting with scheduling, supporting trade events and presentations, and ensuring the smooth flow of information throughout the organization.

The ideal candidate is a self-starter who thrives in a fast-paced environment, demonstrates strong attention to detail, and is committed to supporting both internal teams and external customers with professionalism and efficiency.

Essential Duties and Responsibilities

• Input and manage data in Service Trade.
• Create invoices and manage documents within company systems.
• Input data into accounting software.
• Assist with the planning, coordination, and participation of trade events and presentations.
• Assist with scheduling activities and provide customer updates as needed.
• Create and track deficiency quotes.
• Maintain accurate records and documentation.
• Support office operations through data entry, filing, document management, and administrative coordination.
• Communicate effectively with customers, vendors, and internal team members.
• Provide administrative support to management and field personnel as required.
• Note that in certain situations or occasions overtime may be necessary.
• Follow up on duties deemed necessary by your supervisor.

Required Skills

• Basic computer proficiency
• Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Data entry and record keeping
• Email and calendar management
• Filing and document organization
• Typing and keyboarding skills
• Internet and online research
• Basic office equipment operation (printer, copier, scanner)
• Written and verbal communication skills
• Customer service skills
• Attention to detail
• Time management
• Organizational skills
• Multitasking ability
• Professional phone etiquette
• Reliability and dependability

Preferred Skills