Administrative Assistant I

Department Contact: McKenna Garcia, View phone number on click.appcast.io, View email address on click.appcast.io

Internal or External Search: External - Open to all applicants

Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:

Position Details

Position Title: Administrative Assistant I

College/Division: DACC Dona Ana CC

Department: 941500-DACC STUDENT DEVELOPMENT UNIT

Location: Doña Ana Community College

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status : Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Prepare and distribute incoming and outgoing mail

Answer telephones, take messages, and route calls appropriately

Provide accurate and reliable information to internal staff and external vendors

Greet visitors and direct them to the appropriate person or department

Receive, respond to, and resolve requests in a timely manner

Establish and maintain organized filing systems

Purchase office supplies and monitor inventory levels

Retrieve documents and produce copies as requested

Provide, receive, and process business and departmental forms in compliance with established policies, procedures, and protocols

Maintain accurate records of business transactions and official meetings, both electronically and on paper, to ensure proper tracking of all position-related activity

Serve as the primary point of contact for the department, professionally communicating with relevant constituencies both orally and in writing on a daily basis

Effectively use personal computers, printers, scanners, and copiers; proficient in MS Office applications including Word, Excel, and PowerPoint

Provide additional administrative support across departments as needed, prepare travel documentation as well as assisting with the hiring process of new student aides

Qualifications

Required Education and Experience: High School diploma or higher degree.

Equivalent Qualifications:

Preferred Qualifications:

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.