Administrative Assistant

Location: Richardson, TX 75081 Employment Type: Full-Time Schedule: Day Shift

ADMIN ASSISTANT:

The Admin Assistant is the front-line support for PrintDash's Richardson office. This position is suited to an experienced administrative professional who is highly organized, personable, dependable, and capable of independently managing multiple priorities in a fast-paced print manufacturing environment. The ideal candidate has prior administrative or office support experience and is comfortable coordinating with employees, vendors, visitors, and leadership while maintaining a professional and organized office environment.

RESPONSIBILITIES

Facilities & Vendor Coordination Obtain and compare quotes from vendors for facility repairs and maintenance (garage doors, HVAC/AC systems, windows, plumbing, etc.) Serve as point of contact for vendor scheduling and follow-up on completed repairs Report facility issues to management and track resolution status Mail & Shipping Check and sort incoming mail daily; deliver to the appropriate departments or individuals Process outgoing mail and packages Manage the return process, including labeling, tracking, and coordination as needed Front Desk & Reception Greet visitors, vendors, and guests in a professional, welcoming manner Answer the door and direct visitors appropriately Maintain a clean, organized, and presentable front lobby/reception area Answer and route incoming calls as needed Hospitality & Meeting Support Pick up lunches for internal meetings as requested Prepare tea, coffee, and light refreshments for client or internal meetings Assist with meeting room setup and breakdown Cross-Department Coordination Communicate and coordinate events, projects, and tasks with appropriate departments Support company events and employee engagement activities as needed Other Duties Perform other administrative tasks as assigned by management

QUALIFICATIONS & SKILLS

Education: High school diploma or equivalent required; Associate's degree in Business Administration or a related field preferred, not required Experience: 2+ years of administrative, front desk, or customer service experience; recent graduates are encouraged to apply Technical Skills Proficiency in Microsoft Office (Word, Excel, Outlook) Comfortable learning new scheduling, inventory, or purchasing systems Basic familiarity with standard office equipment (copier/scanner, phone systems) Core Competencies Strong verbal and written communication skills Professional, friendly demeanor with a strong customer service orientation High level of discretion and confidentiality, particularly when supporting executives Excellent organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment Dependable and punctual, with strong ownership of daily responsibilities Bilingual ability (English/Spanish or English/Vietnamese) a plus given PrintDash's diverse workforce

WORK ENVIRONMENT & PHYSICAL DEMANDS

On-site, front-desk-facing role based at PrintDash's Richardson, TX facility Requires prolonged periods seated at a reception desk as well as standing/walking throughout the office and facility Occasional lifting of up to 25 lbs (supplies, mail, packages) Regular interaction with visitors, vendors, executives, and staff across departments Standard office environment with occasional exposure to the production/warehouse floor What We're Looking For Reliable and punctual attendance Positive attitude and willingness to learn Ability to learn machine operation and follow step-by-step procedures(Production Positions) Ability to stand, remain active, and perform repetitive production tasks for extended periods Ability to read and understand basic numbers, labels, work instructions, and safety information Ability to work independently and as part of a team Willingness to work overtime, including weekends or holidays, when requested Previous production experience is a plus, but not required. Why Join PrintDash Full-time work and day shift only No previous printing experience required and training provided Opportunity to learn printing equipment and production processes Overtime opportunities may be available Multiple openings available #J-18808-Ljbffr FLASHSHIP LOGISTICS, LLC