SW, Commencement & Events Assistant

Student Worker, Commencement and Events Student Assistant

The Commencement and Events Student Assistant supports the planning, organization, and execution of Commencement ceremonies and other university events such as GradFest, Academic Convocation, and recognition receptions. This role provides valuable hands-on experience in event management, university operations, and customer service while contributing to meaningful campus traditions and supporting effective communication between the university and graduating students.

• Develop professional event planning and coordination skills.
• Gain experience in large-scale university event logistics.
• Strengthen teamwork, communication, and problem-solving abilities.
• Build professional connections with university administrators, faculty, and staff.
• Demonstrate professionalism and adaptability in a dynamic work environment.

Direct Report to: Director of Inclusive Excellence & Academic Success

The student assistant will support the Director in the following areas:

1. Marketing & Communications: Assist the Director in providing information about Commencement ceremonies to graduates and guests. Responsibilities include managing the Commencement email inbox and website, and responding to phone and email inquiries. The student may also assist in drafting communication and marketing materials such as newsletters, flyers, and digital announcements.
2. Event Preparation & Logistics: Assist the Director in coordinating event logistics, including collecting and inventorying supplies, staffing event information sessions, and assisting with volunteer coordination and management.
3. On-Site Support: Assist the Director with on-site operations for both Commencement ceremonies at the Waikīkī Shell on Friday, May 7, 2027, and Saturday, May 8, 2027, including setup, guest assistance, and event breakdown.

This list of responsibilities is not exhaustive and may be modified at any time to meet departmental or institutional needs.

Minimum: Student must have completed at least one full term at Chaminade University of Honolulu.

Preferred: Maintain a cumulative GPA of 3.0 or higher.

• Strong written and verbal communication skills
• Excellent interpersonal and teamwork abilities
• Proficiency with Microsoft Office Suite and/or Google Workspace
• Highly organized with strong attention to detail
• Ability to prioritize tasks, manage time effectively, and meet deadlines
• Demonstrated reliability, professionalism, and ethical standards

Duties involve light work in both office and event settings and require minimal physical effort with intermittent sitting, standing, climbing stairs, and walking on inclines. Must be able to lift up to 20 pounds, walk the campus with ease, and maintain fine motor skills. Must be able to communicate effectively and stand for extended periods (up to 10 hours) at indoor and outdoor events.

• Must be available to work on May 7, 2027, and May 8, 2027
• Must possess a valid driver's license
• This is a part-time, non-exempt student worker position. Depending on project cycles and departmental needs, additional hours or changes to the regular work schedule may occasionally be required. Must be willing and able to work occasional evenings and weekends as needed.
• Performs other related duties as assigned.
• Adheres to all University safety and health regulations, following established procedures and policies. Reports unsafe conditions, acts, or injuries in a timely and appropriate manner.
• Expected to comply with all University policies and procedures as outlined at or on the Employee Share Portal.

An expressed willingness to respect, support, and contribute to the Catholic and Marianist identity of Chaminade University of Honolulu, performing all duties in a manner consistent with Marianist educational values and the University's mission. Demonstrates an understanding of and respect for the University's designation as an institution that serves students of Native Hawaiian and Pacific Island ancestry, upholding cultural sensitivity and inclusion in all aspects of work.