Project Coordinator

Job Description

Job Description

Job Title: Project Coordinator Job Description

The Office and Project Coordinator plays a vital role in supporting daily departmental operations and project initiatives. This position involves providing administrative, organizational, and communication assistance while working closely with leadership to ensure efficient office functions, accurate documentation, stakeholder communication, and successful project execution.

Responsibilities

• Utilize Microsoft Office, Office 365, Google Workspace, and other business systems.
• Create, edit, and distribute written and electronic documents.
• Research, compile, organize, and maintain information and records.
• Manage physical and digital filing systems.
• Maintain confidential records and documentation.
• Coordinate meeting logistics and office workflows.
• Draft and distribute professional correspondence.
• Respond to emails and phone inquiries.
• Prepare meeting notes and follow-up communications.
• Assist stakeholders with questions and process guidance.
• Support projects from initiation through completion.
• Maintain project databases and participant records.
• Track stakeholder information and prepare reports.
• Monitor project communications and ensure timely responses.
• Attend project meetings and support additional project tasks as assigned.

Essential Skills

• Proficiency in Microsoft Office Suite and Google Workspace.
• Strong written and verbal communication skills.
• Fast and accurate data entry capabilities.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities simultaneously.
• Ability to work independently and take initiative.
• Professional, collaborative, and customer-focused approach.
• Ability to maintain confidentiality and work in a team-oriented environment.

Additional Skills & Qualifications

• High School Diploma required; Associate's Degree preferred.
• Ability to learn systems such as Salesforce, DocuSign, Survey Vista, and Customer Community Plus.
• Valid driver's license and reliable transportation.
• Stakeholder interaction and customer service experience.

Work Environment

Join a fast-growing non-profit organization in Western Massachusetts, with plenty of room for career growth internally. The work environment is professional, collaborative, and customer-focused, requiring on-site presence from 8am-4:30pm.

Job Type & Location

This is a Contract to Hire position based out of Turners Falls, MA.

Pay and Benefits

The pay range for this position is $19.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Turners Falls,MA.

Application Deadline

This position is anticipated to close on Aug 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.