Automotive Accounting Clerk

Job Description

Job Description

Automotive Accounting Clerk

Schedule: Monday through Friday, 8:00 am to 5:00 pm. Depending on business needs, additional hours, including weekends, may be required.

The Automotive Accounting Clerk plays a vital role in managing the day-to-day accounting activities within the office. This position involves handling various financial and administrative tasks to ensure accurate and timely processing of dealership records. Pay will be determined by the level of experience. 

Essential duties and responsibilities include the following. Other duties may be assigned.

• Calculate and process daily deposits accurately and with attention to detail.
• Scan and promptly email Finance & Insurance (F&I) product contracts to the relevant vendors.
• Reconcile sublet and warranty schedules regularly to maintain financial accuracy.
• Adjust repair orders and parts tickets as necessary to reflect accurate job details.
• Post warranty credits appropriately to the accounting system.
• Prepare and post journal entries in accordance with accounting policies.
• Assist with month-end close reporting, which may occasionally require working weekends and holidays.
• Ensure all financial reporting is accurate and compliant with company standards.
• Maintain a high level of organization and excellence within the accounting department.
• File all dealership documents, including forms, records, reports, and correspondence. Review incoming materials for accuracy and legibility, seek clarification if needed, classify, and file appropriately.
• Collaborate closely with the Controller to support both professional and personal development goals.
• Cross-training is expected.
• Perform additional duties as assigned to support the accounting team and dealership operations.

Qualifications: To excel in this role, candidates must be able to perform all essential duties with high proficiency. Reasonable accommodations will be considered to support individuals with disabilities.

Education & Experience: A high school diploma or GED equivalent is required. Candidates should have one to two years of relevant experience or training, or an equivalent combination of education and experience.

Language Skills: Ability to read and interpret procedural manuals and related documents. Capable of composing routine reports and correspondence, and effectively communicating information in one-on-one or small group settings with customers, colleagues, and the general public.

Mathematical Skills: Competent in calculating discounts, interest, commissions, and percentages. Able to apply concepts such as fractions, ratios, proportions, and percentages to practical accounting situations.

Reasoning Ability: Possesses sound judgment and common sense to follow instructions given verbally or in writing, and to resolve problems involving concrete variables in standardized contexts.

Physical Demands: Regularly required to sit for extended periods, use hands for fine manipulation, and operate a computer. Frequently engages in talking, hearing, and reaching with hands and arms. Must be able to occasionally lift or move items weighing up to 10 pounds. Visual abilities include close vision and the ability to adjust focus.

Work Environment: The work setting is generally quiet and involves consistent exposure to computer monitors. Accommodations will be made where necessary for those with disabilities.

Note: This list of responsibilities and requirements reflects the current needs of the position, but is not exhaustive. Reliable Chevrolet Springfield reserves the right to modify or add duties as business needs evolve, including during emergencies, staffing changes, increased workload, or technological advances.

Reliable Chevrolet Springfield offers a supportive and dynamic work environment focused on professional growth and personal development. We provide competitive benefits that will be discussed during the hiring process.

Located in Springfield, MO, Reliable Chevrolet Springfield is a trusted automotive dealership committed to providing excellent customer service and maintaining high standards in all aspects of our operations. We take pride in fostering a workplace where employees can thrive and contribute meaningfully to our success.

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