HR Compliance Coordinator

HR Compliance Coordinator


Department/Care Stream: Human Resources

LIA Reporting Structure

Timecard Approver: Director of Human Resources

Primary: Director of Human Resources


Secondary: Chief of Human Resources

Status: Full-Time


FLSA: Non-Exempt

Location: Admin Center


Pay Range: $30.14 - $39.18/hr

EEO-1: Professional

Organization Information

WellSpace's mission is "achieving regional health through high quality comprehensive care." We believe that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. At WellSpace, we see you!


We are driven to serve the whole person through comprehensive, integrated care, spanning medical, dental, behavioral health, and supportive services across the region. We do this by building a team of exceptional colleagues who are dedicated to our mission and becoming part of the communities we serve.


As the region's largest Community Health System, WellSpace utilizes a Confluence Model to integrate an internal network of healthcare modalities, including Federally Qualified Health Centers (FQHC), Certified Community Behavioral Health Center (CCBHC), Drug Medi-Cal and Specialty Mental Health programs, California's second largest 988 Suicide and Crisis Lifeline Center, an independent Risk Bearing Organization (WellSpace Nexus), and more into a seamless confluence of care.

To ensure the highest quality of care, WellSpace is accredited by the Joint Commission for Ambulatory Care, Behavioral Health and as a CCBHC. Further, it is certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home. WellSpace's crisis programs are accredited by the American Association of Suicidology and the International Council for Helplines.


Position Summary

The HR Compliance Coordinator is responsible for ensuring that the HR processes and procedures are in compliance with employment laws, governing bodies and regulatory agencies such as The Joint Commission, FTCA & HRSA.


Required Qualifications

• High School diploma or equivalent required.
• Minimum of three (3) years of experience in Human Resources.
• Must have knowledge of Human Resources policies, procedures and laws.

• Demonstrate ability to interpret and review significant amounts of data.
• Ability to research, comprehend and communicate regulatory and governing guidelines.
• Must be able to handle multiple responsibilities simultaneously with excellent organizational skills.
• Strong team player with the ability to work independently as needed.
• Experience and competency utilizing an HRIS is a must; proficient in MS Office Suite.
• Great attention to detail, ability to work under deadlines in a fast-paced environment.
• Excellent written, verbal and interpersonal communication skills required.
• Commitment to HIPAA and ability to abide by standards of professional ethics and maintain confidentiality.
• Adherence to infection control procedures, including but not limited to, standard precautions of temperature monitoring, hand washing, symptom self-monitoring, masking and social distancing.
• Assist and support the Department/Program to meet standards of High Reliability.

Essential Responsibilities

• Participate and conduct HR internal audits and tracers for The Joint Commission, FTCA and HRSA.
• Follow-up on action items for performance improvement plans.
• Participate in all internal HR audits and other compliance related audits.
• Ensure all personnel records are maintained as per employment laws and governing and regulatory agencies.
• Back-up for processing voluntary terminations.
• Ensure mandatory trainings are updated and completed for new hires and existing employees.
• Maintain knowledge of legal requirements related to HR processes and procedures for regulatory and governing body compliance.
• Other duties as assigned.

Benefits

Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.

• Paid bereavement and jury duty leave
• 11 paid holidays per year
• Paid time off
• Paid sick leave
• Flexible Spending Program
• Company paid malpractice insurance for all providers
• Professional development hours offered annually

Physical Demands and Work Environment

The work environment is characteristic of an office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands and arms to reach. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet.

The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client's use of alcohol and drugs, and the lack of personal care. The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.

WellSpace Health is committed to the principals of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or local laws. WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WellSpace Health is an Equal Opportunity Employer