Purchase Specialist

Impact Confections is a high-growth confectionery company producing the fastest growing sour candy brand in the U.S. The company offers a balanced mix of everyday and seasonal products through its two leading brands, WARHEADS® and Melster® Candies. With strong momentum across major U.S. and international retailers and key distribution channels, Impact Confections is positioned for substantial near-term growth. We are seeking a dynamic and analytical Purchasing Specialist / Buyer to join our team.

SUMMARY

The Purchasing Specialist supports and coordinates purchasing, acquisition, and demand planning activities for ingredients, packaging, co-manufacturing and bought in finished goods. The role manages both domestic and international suppliers and contributes to cost optimization, risk mitigation, and operational continuity. The ideal candidate brings solid procurement experience across Direct Materials, Indirect Materials, and Services, with strong analytical capabilities, a customer centric mindset, and a process improvement orientation.

CORE RESPONSIBILITIES & COMPETENCIES

Source to Contract (S2C): Prepare sourcing events (RFI/RFQ/RFP), validate requirements and specifications with stakeholders, apply TCO criteria, negotiate and recommend awards, support contract review/execution with Legal, and manage supplier onboarding. Procure to Pay (P2P): Evaluate purchase requisitions, generate accurate POs, send POs to suppliers, confirm acknowledgments, track deliveries/ETAs and expedite, resolve GR/IR and invoice discrepancies with AP, and close orders. Category Coverage: Manage end to end procurement for Direct Materials, Indirect Materials, and Services, aligning with demand, quality, and cost targets. Planning & Inventory: Build demand plans integrating production schedules, supplier capacity, lead times, and on hand inventory; maintain Kanban/min max/safety stock to minimize obsolescence. Inbound Logistics: Plan/manage inbound flows (including imports) to ensure on time availability at optimal cost. Supplier Management (SRM): Qualify, evaluate, and monitor suppliers; participate, when necessary, in Business Reviews, corrective actions, and continuous improvement initiatives. Risk Management: Identify supply risks (capacity, quality, geopolitical, single source); implement mitigation frameworks and dual sourcing when appropriate. Negotiation & Contracts: Lead negotiations for pricing, commercial terms, service levels, and long-term agreements; support contract and performance management. NPD & Changes: Support domestic/international new product development (NPD); coordinate material changes and ramp up/ramp down plans to protect service and cost. Artwork & Packaging: Ensure timely release of approved artwork/graphic files to packaging suppliers and printers. Cost & Working Capital: Drive cost reduction initiatives (should cost, value engineering, consolidation) and optimize inventory to improve cash and reduce write-offs. Analytics & Automation: Build reports/dashboards with advanced Excel and Power BI; leverage SQL/Python/VBA to improve data quality and streamline processes. Stakeholder & Customer Focus: Provide timely, solutions-oriented support to Operations, Engineering, Quality, Finance, and Planning; communicate tradeoffs clearly. Digital Fluency & Process Discipline: Work effectively within ERP/MRP; maintain clean supplier and material master data and adhere to procurement policies and ESG/responsible sourcing practices.

PROBLEM SOLVING

Initiative & Ownership: Proactively identifies issues and opportunities and drives actions without waiting for direction. Autonomy with Alignment: Works independently and self-manages priorities while keeping the manager informed with clear, concise updates. Structured Problem Solving: Breaks down problems, identifies root causes, and implements sustainable countermeasures. Effective Escalation: Escalates risks or blockers at the right time, providing context, options, and a recommended path forward. Decision Making Under Uncertainty: Makes sound, timely decisions with incomplete information, balancing risk, cost, service, and quality. Comfort with Ambiguity: Operates effectively amid changing requirements, adjusting plans and communicating impacts and tradeoffs. Continuous Improvement Mindset: Standardizes, documents, and optimize processes to improve reliability, speed, and compliance.

QUALIFICATIONS

Bachelor’s degree in supply chain management, Logistics, Business, Industrial Engineering, or related field; 2+ years of relevant procurement experience (manufacturing/FMCG/food preferred). Knowledge of logistics and supply chain processes. Proven experience in packaging and/or MRO (indirect procurement) Proven experience purchasing Direct Materials, Indirect Materials, and Services. Knowledge of international trade and understanding of tariff impact on Total Cost of Ownership (TCO) Demonstrated experience in supplier negotiations, performance management, and issue resolution. Experience with ERP systems (preferably Microsoft Dynamics Business Central) Experience with MRP planning and management Advanced Excel is mandatory (pivot tables, data analysis; macros preferred) and experience with Power BI or similar BI tools. Data management skills and a structured, process driven approach. Basic knowledge of SQL, Python, or VBA to support reporting and automation. Strong communication skills in English and ability to collaborate across teams in a fast-paced environment. Strong negotiation skills (pricing, contracts, lead times, payment terms) Experience managing multiple suppliers and purchasing categories.

PREFERRED QUALIFICATIONS

Experience in confectionery, food & beverage, or consumer packaged goods. Exposure to category strategy, spend analysis, cost modeling, and supplier risk assessment tools. Experience with continuous improvement methodologies (e.g., Lean, Six Sigma). Familiarity with ESG/responsible sourcing considerations.

COMPUTER SKILLS

Proficiency in Microsoft Office (Word, Excel, PowerPoint). Ability to learn additional applications essential for job tasks.

WHAT WE OFFER

Collaborative, high-energy environment with opportunities for growth. Involvement in procurement and data driven initiatives. Active interaction with cross functional stakeholders. Exposure to domestic and international supply base. #J-18808-Ljbffr Impact Confections, Inc.