Middle School/High School Administrative Assistant

Middle School/High School Administrative Assistant Patriot Preparatory Academy – Columbus, Ohio Job ID: 5726363 Application Deadline: Posted until filled Posted: May 20, 2026 12:00 AM (UTC) Starting Date: To Be Determined Job Description Requirements: Administrative Writing Skills, Reporting Skills, Scheduling, Microsoft Office Skills (or similar programs), Professionalism, Confidentiality, Organization, Typing, Verbal Communication, previous office experience. Summary description: Primary office secretary responsible for the organization, management, completion of tasks, cleanliness, and day-to-day operation of the front office. Primary responsibilities Primary contact for MS/HS department office visits and phone calls Deliver or assign personnel to deliver messages either via phone intercom or personally to classroom or individual Organize the schedule and communicate the details regarding Parent/Teacher Conferences for 6th-12th Grade Check/collect weekly lesson plans for completion, standards, etc. Check grades and make sure grades are submitted by report card dates Oversee Report Cards and Failing Lists Create and distribute monthly rotation calendars Monitor ProgressBook for set-up, timely entries, assignment posting, etc. Gather testing materials prior to testing months and distribute during testing months Order Instructional Supplies on a department-wide basis (zipper binders, student planners, House bandanas, headphones, etc) Maintain RISE Board Assist with planning student events (ie, Merit Day, Assemblies, etc.) Facilitate the Middle School House Program (tracking points, updating scores, planning House parties) Assist with staff meetings (meeting notes, etc) Prepare all student awards quarterly Facilitate school-wide morning announcements Manage the use of Classroom Budgets and purchasing of items for MS/HS teachers Maintain inventory of upstairs teacher’s lounge supplies and restock when necessary Email information updates and other pertinent information to Business Office, Administration, and staff Assist administration with events and upcoming tasks Assist with compiling MS/HS monthly newsletters Maintain a neat and organized office area for a professional appearance Student Services Items Schedule IEP, 504, ETR, etc. meetings Schedule school psychologist evaluations Review 504’s on a biannual basis Double-check paperwork and track of deadlines Run reports for compliance and other reporting as needed Ordering of SPED/ELL materials and tracking budgets Track what testing needs to be completed Organizing/filing/scanning paperwork Gather testing materials and assign students/staff small group state testing Professional Development Observe and collaborate with others in your area of specialization Attend professional development opportunities throughout the school year or summer for your continuous improvement Reflect and self-evaluate often Additional Items Build a relationship with students and parents so that they know you want only the best for the student Submit all required items to administration in a timely manner Return all communication to parents within 24 hours of receiving it Be supportive of the PPA team at all times, but especially when speaking to parents and students Communicate with supervisor in regards to staff not following policies of PPA Complete anything assigned by your supervisor Job Requirements Citizenship, residency or work visa required Contact Information Karin Knowland 4938 Beatrice Drive Columbus, Ohio 43227 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Position Type Full-time Please submit resume and cover letter to View email address on click.appcast.io #J-18808-Ljbffr Young World Physical Education