Onboarding Coordinator

Job Description

Job Description

The Onboarding Coordinator provides administrative support throughout the pre-employment and new-hire onboarding process. This role is responsible for coordinating pre-employment requirements, maintaining accurate onboarding documentation, completing employment eligibility processes, and ensuring new hires are cleared and prepared for their first day.

Duties/Responsibilities

• Coordinates pre-employment requirements for new hires, including background checks and drug screenings.

• Reviews background check and drug screening statuses and follows up on outstanding requirements as needed.

• Completes Forms I-9, reviews employment eligibility documentation, and processes E Verify cases.

• Reviews new-hire onboarding documentation for accuracy and completeness.

• Assists new hires with completing required onboarding forms and documentation.

• Maintains accurate I-9, E-Verify, pre-employment, and onboarding records in accordance with company procedures.

• Prepares and maintains new-employee files and ensures required documentation is properly filed.

• Enters and updates new-hire information within the HRIS and other applicable systems.

• Communicates with recruiters, hiring managers, candidates, and other internal teams regarding onboarding status and outstanding requirements.

• Scans, files, emails, and maintains employment-related documentation. • Provides general administrative support related to onboarding and new-hire processing.

• Performs other related duties as assigned. Required Skills/Abilities

• Excellent organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Ability to manage multiple new hires and onboarding processes simultaneously.

• Ability to handle confidential employee information appropriately.

• Strong follow-up skills and ability to meet deadlines.

• Ability to work effectively in a fast-paced environment.

• Proficiency with Microsoft Office Suite and HRIS or onboarding systems.

• Basic understanding of Form I-9, E-Verify, background screening, and other pre employment processes preferred.