Project Assistant

Project Assistant

We are seeking an experienced Project Assistant to support Project Managers and project teams on engineering and infrastructure projects. This position provides administrative, document control, financial tracking, and project coordination support to help ensure accurate records, timely communication, and successful project execution.

Key Responsibilities

• Provide administrative and project coordination support to Project Managers and project teams.
• Organize and maintain project files, correspondence, documentation, and communication records.
• Perform data entry and maintain accurate project tracking systems, calendars, rosters, and contact lists.
• Track project status and assist with monthly progress reports and other project updates.
• Maintain engineering and construction documentation, including record copies, reports, redlines, and project changes.
• Prepare and distribute meeting minutes, correspondence, reports, presentations, and other project documents.
• Review invoices and supporting documentation for accuracy and completeness.
• Assist with compiling cost estimates, accounting records, billing documentation, and reimbursement packages.
• Coordinate with accounting teams, clients, vendors, utilities, government agencies, contractors, and other project stakeholders.
• Assist with agreements, permits, compliance records, cost documentation, and project closeout deliverables.
• Schedule and coordinate project meetings, client presentations, interviews, conference rooms, and travel arrangements.
• Research and compile information needed to address project-related questions.
• Perform additional administrative and project support duties as assigned.

Requirements

• High school diploma or GED required.
• Minimum 5 years of relevant administrative, project support, or coordination experience.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple assignments, deadlines, and documentation requirements.
• Strong written and verbal communication skills.
• Ability to coordinate professionally with multiple internal and external stakeholders.

Preferred Qualifications

• Previous Project Assistant, Project Coordinator, or similar experience.
• Experience supporting engineering, construction, infrastructure, or utility projects.
• Experience reviewing invoices, cost estimates, billing records, reimbursement packages, or other financial documentation.
• Familiarity with utility agreements, permits, project closeout documentation, easements, construction reports, and redlines.
• Experience coordinating documentation with utilities, government agencies, contractors, accounting teams, or other project stakeholders.
• Advanced Microsoft Excel skills for tracking and reviewing project and cost information.
• Exposure to CAD software or experience assisting with basic project or scoping maps.

This is a contract-to-hire opportunity in Houston, TX for a detail-oriented professional who can effectively support multiple projects and stakeholders in a fast-paced engineering environment.

Aspen Technical Staffing, Inc.