Facilities Supervisor II-Newton District Court

Job Description

Job Description

Official Title: Facilities Supervisor II-Newton District Court

Pay Grade: Grade 17S

Salary Range: 17S Entry Level Pay $72,867.86 to Pay Range Maximum $107,395.34/yr

Starting Pay: $72,867.86/yr. 

Salary Notes: This position is designated as a Union position. All new hires must start at the entry level rate for this role per the collective bargaining agreement/MOA with OPEIU, Local 6. Pay may advance within the salary band according to the CBA/MOU.

Departmental Mission Statement:  The Facilities Management and Capital Planning department manages and maintains 57 state-owned courthouses.  Our Capital Planning division supports capital updates to both state-owned and leased facilities throughout the Commonwealth. The Department is committed to effective property management, facility operations, facility capital improvements, and delivering quality customer service in support of the administration of justice throughout the Commonwealth.

ORGANIZATIONAL PROFILE:

-details/trial-court-facilities-management

Notes:

• Scheduled Hours:  Monday-Friday, 7:00 am to 3:00pm  
• This position is considered essential personnel in certain emergencies and may be required to work outside of regularly scheduled hours, including staying late or coming in early.
  This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
• The primary location for this position is Newton, but this position will have travelling between Newton, Ayer and Concord. 

Position Summary: Supervises all custodial staff and related work for a number of court facilities that are grouped into a cluster, or for one stand-alone courthouse facility that does not include multiple court departments and is greater than 70,000 square feet. Coordinates installations and repairs completed within assigned facilities. Ensures building cleanliness and infrastructure integrity.

Supervision Received: Works under the direction of the Facilities Regional Manager or designee.

Essential Functions and Responsibilities:

• Ensures Courthouses are presentable to Trial Court standards and the general public.
• Provides staff supervision for maintenance for Courthouse facilities.
• Operates standard building controls and reports any system failures.
• Operates building control systems.
• Manages job request computer system.
• Completes requests by outsourced vendors and contractors.
• Manages employees and distributes job tasks and direction.
• Prepares building status and/or incident reports for Manager of Facilities as needed.
• Initiates purchase requests and receives and distributes supplies.
• Develops programs or apply for incentive programs to operate more efficient cleaning practices.
• Oversees and performs all aspects of the building including cleaning, maintenance, building systems, exterior grounds, repairs, projects and equipment.
• Maintains a safe work environment and responds to facility emergencies and supervises in house projects.
• Conducts multiple, daily walk through of buildings.
• Coordinates preventative maintenance work on the mechanical workings of the building.
• Assists with upkeep for custodial equipment as necessary.
• Performs other duties as required.

Job Competencies:

Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.

Mission Driven: Employees are fully committed to fulfilling the Trial Court and associated Departmental missions.

Professional Development: Employees are committed to participating in ongoing Trial Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits.

Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.

Applied Knowledge: Understands standard facility management methods, codes, equipment, and operational best practices.

Problem Solving: Accurately assesses maintenance problems of a routine nature and initiates corrective action.

Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.

Collaboration: Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals.

Minimum Requirements:

• High School diploma or G.E.D. equivalency
• At least five (5) years of related work experience, which may include time spent in an apprenticeship for a skilled trade license.
• License in a skilled trade is a plus
• Equivalent combinations of education and related experience will be considered for meeting minimum qualifications.

Knowledge, Skills and Abilities: Knowledge of:
• Trial Court Safety Policies and Procedures
• Workplace and public safety regulations
• Building codes as applicable.
• Construction of commercial and industrial building applications
• Maintenance and construction costs
• Project management as directed
• Computer programs and related software
• Green cleaning methods and high efficiency building mechanical systems
• Purchasing policies and procedures

Skill in:
• Multitasking
• Organization and prioritization
• Detail oriented
• Verbal and written communication

Ability to:
• Recognize and correct problem areas in facilities
• Provide clear instructions to employees
• Operate various types of cleaning, maintenance and landscaping equipment
• Coordinate job tasks for staff

Supervisory Responsibility: This position serves as a supervisor to others.

Working Conditions: Work is frequently performed in office or similar indoor environments, outdoor environments, warehouses or file/storage environments and shops/facilities environments.
Work requires frequent exposure to fumes or airborne particles, toxic or caustic chemicals or substances.

Physical Demands: This position requires heavy work. Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.