Adminitrative Assistant

Job Title: Administrative Assistant

Job Description

We are seeking a dependable and committed individual to join our team in a fast-paced office environment. The ideal candidate is a proactive multitasker who takes ownership of their work and thrives when managing high volumes of data with precision. You will be responsible for the full cycle of invoicing and basic accounts payable using QuickBooks.

Responsibilities

• Generate and email professional invoices to customers, ensuring all billing details are accurate and sent promptly.

• Seamlessly export invoices into QuickBooks and maintain an organized digital ledger.

• Precisely enter all incoming bills and credit card transactions to keep financial records up to date.

• Manage the check-cutting process within QuickBooks for vendor payments and operational expenses.

• Balance financial tasks with general office administrative duties, responding quickly to changing priorities throughout the workday.

Essential Skills

• Proven experience with QuickBooks (Online or Desktop), specifically in invoicing and bill pay modules.

• Demonstrated success working in a fast-paced environment with multiple deadlines.

• Strong written and verbal communication skills for professional interaction with customers and vendors.

• Proficiency in Microsoft Office, including Outlook, Excel, and Word.

• Ability to multitask and prioritize in a fast-paced administrative environment.

Additional Skills & Qualifications

• Experience with calendar and scheduling management for meetings, appointments, and team coordination.

• Document preparation and editing skills for correspondence, reports, spreadsheets, and forms.

• Customer service and front-office support with a friendly, professional demeanor.

• Email and communication management, including inbox organization and message drafting.

• Attention to detail in data entry and recordkeeping.

• Problem-solving and resourcefulness in handling requests or resolving issues.

• Confidentiality and professionalism when managing sensitive information.

Why Work Here?

Join a dynamic and supportive team where your contributions are valued. Enjoy a work environment that encourages professional growth and offers opportunities for skill development.

Work Environment

You will be working for a dispatch company with hours from Monday to Friday, 7 am to 4 pm during training, changing to 8 am to 5 pm after training completion. The role involves working in a collaborative and fast-paced setting.

Job Type & Location

This is a Contract to Hire position based out of Haltom City, TX.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Haltom City,TX.

Application Deadline

This position is anticipated to close on Jul 20, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.