Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support program administration in Kansas City, Missouri through a Contract position. This role focuses on reviewing financial and eligibility information, assisting participants and landlords with program-related questions, and keeping case records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable handling calculations, documentation, and confidential information in a regulated environment.

Responsibilities:

• Respond to participant and landlord questions about program procedures, recertification steps, and eligibility guidelines, or direct inquiries to the appropriate team member when needed.

• Coordinate appointments and conduct participant interviews to gather household, income, asset, and expense details for annual and interim reviews.

• Review documentation to assess continued eligibility for assistance, including household qualifications, unit compliance, and owner participation requirements.

• Calculate income, deductions, rent portions, and housing assistance amounts using verified financial information and established program rules.

• Support background screening, final verification activities, and the collection of recertification or transfer documents for move-ins and ongoing assistance.

• Prepare lease-related and occupancy materials, examine contracts and leases for accuracy, and help explain lease obligations to new tenants.

• Maintain complete case files by updating participant records, processing move-in and move-out information, and documenting contract terminations or assistance changes.

• Prepare notices, forms, desk audit reports, and other required records accurately and on schedule while preserving the confidentiality of sensitive information.

• Monitor applicant files, refresh pending tenant information, and inactivate records when applicants do not respond within required timeframes.

• Stay current on applicable housing regulations, agency policies, and local, state, and federal requirements to support compliant program administration.

• Experience supporting accounting, housing administration, case processing, or a similar detail-focused office function.
• Working knowledge of accounts payable, accounts receivable, ledger activity, and data entry practices.
• Ability to calculate income, assets, expenses, deductions, and other figures with a high degree of accuracy.
• Proficiency in Microsoft Excel and other standard office applications used for recordkeeping and reporting.
• Strong written and verbal communication skills for assisting participants, landlords, and internal staff professionally.
• Ability to manage confidential files and sensitive information with discretion and care.
• Strong organizational skills with the ability to track multiple files, deadlines, and follow-up tasks effectively.