Child Care Administrative Assistant

Job Description

Job Description

Benefits:

• Flexible schedule
• Free uniforms
• Opportunity for advancement

• Manages team to ensure curriculum is executed in alignment with brand standards;
• Daily management of classroom ratios and classroom coverage.
• Builds and communicates center schedules to ensure appropriate ratios are always intact and labor is effectively managed to budget. 
• Manage daily center operations to ensure smooth workflow and compliance.
• Maintain student enrollment, waitlists, and accurate records (immunizations, health forms, incident reports, attendance).
• Ensure compliance with local, state, and federal licensing regulations.
• Manage the front desk, greet visitors, answer phones, and respond to parent inquiries.
• Order and track supplies and inventory for classrooms and office needs.
• Coordinate inspections, fire drills, health and safety audits, and licensing visits.
• Provide breaks and support for teachers as needed throughout the day.
• Assist in classrooms during transitions and other high-need periods.
• Develop and execute marketing campaigns to promote enrollment and community engagement.
• Manage social media platforms to enhance brand visibility and attract prospective families.
• Conduct outreach events and presentations to showcase our educational programs.
• Collaborate with the leadership team to create promotional materials and content.

• Leads tour with prospective families, highlighting key features/points of difference with our curriculum, teacher tenure/quality, etc.
• Regularly communicates with families regarding student progress
• Executes “parent pleasers”
• Execution of our Show and Tell
• Regularly audits and maintains all records and files for students and teachers
• Ensures the physical environment and health/safety standards are full compliance with local and state licensing regulations
• Responsible for accident/incident reporting
• Medication management
• Conducts monthly emergency safety drills
• Manages new customer administration and files in compliance with state licensing regulations

• Comfortable working in a classroom environment when needed.
• Ability to multi-task and adapt to a variety of administrative and childcare-related duties.
• Strong communication and organizational skills.
• Experience in childcare or a school setting is a plus.

• Two or more years of center leadership/management experience highly preferred. At least one year of center leadership/management experience required.
• Must have professional teaching experience with infant to preschool children.
• Bachelor’s degree in ECE or related field highly preferred.
• Experience in marketing or enrollment management.
• Strong knowledge of state licensing rules and regulations.
• CPR and First Aide Certification highly preferred.
• Must meet state specific guidelines for the role.