Data Entry Clerk

Job Description

Job Description

We are seeking a detail-oriented and dependable Data Entry Clerk to maintain accurate production, inventory, purchasing, and customer records.

This entry-level position is well suited to a highly organized professional who works confidently with numbers, follows established procedures, and understands ECI Software Solutions’ JobBOSS2 ERP system.

The successful candidate will support multiple departments by ensuring that businesscritical information is entered accurately, updated promptly, and handled confidentially.

Key Responsibilities

• Maintain existing and or current customer orders, purchase orders, job records, inventory transactions, and related data in JobBOSS2.

• Review source documents for completeness, accuracy, and required approvals before processing.

• Validate part numbers, quantities, pricing, due dates, routing information, and other required fields.

• Maintain organized electronic and paper records in accordance with company QMS procedures and record-retention requirements.

• Support job creation, status updates, labor and material entries, and record closeout activities as assigned.

• Investigate and report discrepancies and coordinate with purchasing, production, shipping, inventory, and customer service teams to resolve them promptly.

• Prepare basic JobBOSS2 repository manager filing for project operational review.

• Scan, file, retrieve, and safeguard confidential business documents.

• Perform additional administrative and data-entry duties as assigned. Qualifications

• High school diploma or equivalent.

• Working knowledge of ECI JobBOSS2 ERP is required.

• Basic proficiency in Microsoft Excel, Outlook, and Word.

• Accurate keyboarding and 10-key skills, with a strong focus on data quality.

• Excellent attention to detail, organization, and follow-through.

• Ability to prioritize repetitive and time-sensitive tasks while meeting established deadlines.

• Clear written and verbal communication skills and the ability to work effectively across departments. • Sound judgment when handling confidential information.

• Previous experience in data entry, administration, manufacturing, purchasing, inventory, or order processing is preferred (but not required). Preferred Skills

• Experience organizing sales orders, purchase orders, jobs, routings, bills of materials, or inventory transactions in JobBOSS2.

• Familiarity with job shop, machine shop, fabrication, or related manufacturing operations.

• Experience reconciling ERP records against packing slips, work orders, invoices, or receiving documentation.

Position Details

• Employment Type: Full-time, entry-level position

• Schedule: Monday through Friday, 7:30 a.m. to 4:00 p.m.

$18-$20 DOE