Accounts Payable Coordinator - Material Planning

Material Planning AP Coordinator

The Material Planning AP Coordinator is responsible for the timely processing of material receipt information to implement the Workflow System process for purchased materials. This role also communicates with a variety of internal functions and outside vendors to ensure complete and accurate information.

Essential Duties and Responsibilities

• Answers all internal and external Material Planning AP-related inquiries.
• Implements the Workflow System from beginning to end.
• Processes invoices received from vendors, freight forwarders, pier pass and other invoices that come through the purchasing department for processing. Contact vendors if invoices are not received in a timely manner.
• Matches invoices with POs and packing slips. Make sure quantity billed, total amount charged, credit memos issued, and other documents match and are accurate before scanning them to workflow for final approval by management.
• Works closely with accounting department to ensure timely payment to vendors.
• Reports problems or issues encountered in NAV to management and follows up until problem is resolved.
• Coordinates with contract overseas manufacturers and suppliers for all required commercial documents and follows through until receipt of such documents.
• Supports in the creation and processing of material logistics billing purchase orders for payment purposes, this could include material purchase orders and material transfers.
• Performs pricing maintenance in Business Central (NAV).
• Performs other administrative duties and clerical support to department heads such as ordering office supplies, requesting raw materials or packaging samples or sending samples to new vendors, etc.

Qualifications and Requirements

Required:

• Associate degree (A.A.) or equivalent from a two-year college or technical school or equivalent combination of education and related experience.
• 6 months to 1 year of related experience in materials planning, accounts payable, logistics, supply chain, or administrative coordination.

Preferred:

• ERP experience in Business Central (NAV) or similar
• Prior experience in invoice matching, AP workflows, or procurement.

Nissin Foods USA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.