Administrative Assistant

Administrative Assistant

The Administrative Assistant provides administrative and office support to ensure the efficient day-to-day operations of The Remedy Mental Health. This role serves as the first point of contact for visitors, manages incoming communications, supports recruiting and internal communications, and assists with a variety of administrative projects across the organization.

Essential Responsibilities

• Manage the shared company email inbox, routing inquiries to the appropriate departments.
• Monitor and distribute incoming faxes, mail, and packages.
• Welcome and assist visitors, vendors, and interview candidates.
• Coordinate candidate interviews and recruiting logistics.
• Draft and distribute the monthly employee newsletter and other internal communications.
• Maintain office supply inventory and place supply orders.
• Coordinate catering and meal orders for meetings and events.
• Maintain conference rooms and common office areas.
• Assist with preparing documents, presentations, and other administrative materials.
• Support employee events, meetings, and office initiatives.
• Maintain organized electronic and physical filing systems.
• Perform other administrative duties and special projects as assigned.

Qualifications

Required

• High school diploma or equivalent.
• 2 + years of administrative, office, or customer service experience.
• Strong organizational, communication, and customer service skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize multiple tasks while maintaining attention to detail.
• Professionalism and the ability to maintain confidentiality.

Preferred

• Associate's or Bachelor's degree in Business, Healthcare Administration, or a related field.
• Experience in a healthcare or professional office environment.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Occasionally lift up to 25 pounds.
• Ability to move throughout the office to greet visitors and distribute mail.