Payroll Coordinator

Job Title: Payroll Coordinator

Job Relationships

Department: Human Resources

Supervisor: Director of Human Resources-Education

Supervises: None

Job Summary

Coordinates, audits and ensures all operations of the payroll department involved in the processing of time and earnings records of all hospital employees and distribution of payroll checks.

Compensation

We are committed to providing wage ranges for all open positions. Please note that the specific compensation for this role will be determined based on experience, education and internal equity considerations. The hourly wage range for this position is $26.67-$37.65. This range reflects the base salary for this position.

Key Accountabilities

• Ensures the accurate processing of wage and other compensation payments to exempt and nonexempt employees.
• Ensures accurate and timely processing of payroll transactions including status changes, transfers, new hires, and terminations
• Responsible for keeping the payroll and Time and Attendance systems up to date with changes.
• Ensures proper processing of payroll deductions for taxes, benefits, garnishments, charitable contributions, and other deductions.
• Ensure accurate tracking, accruals, and usage of time off balances and conducts periodic audits of time off records.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll adjustments, ACH returns, or final discharge.
• Ensure employee earnings are reported to Public Employees Retirement Association (PERA) on a biweekly basis following the posting of payroll.
• Processes on-going 457b retirement enrollments and deduction changes. Provides payroll withholding data bi-weekly after payroll is posted.
• Facilitate audits by providing records and documentation to auditors. Completes other survey data as requested.
• Recommends and implements continual improvements in the efficiency of department and services performed.
• Maintains compliance with federal and state regulations concerning employment.
• Performs other duties as assigned.

Required Qualifications

• Vocational/technical training with 3 years of related experience directly related to the duties and responsibilities in payroll.

Preferred Qualifications

• Knowledge of payroll systems, processes and procedures.
• Knowledge of hospitals' personnel/payroll practices and procedures.
• Ability to make procedural decisions
• Skill in the use of time and attendance systems.
• Effective interpersonal and communication skills, and the ability to work effectively with employees and managers.
• Ability to analyze and solve problems
• Ability to audit and maintain financial records
• Knowledge of mathematics

Schedule

• 80 hours per two-week pay period
• Monday through Friday, core hours of 8:00 AM-5:00 PM

Benefits

• Paid Time Off accrued starting on first paycheck
• Medical, Dental, and Vision (discount plan) coverage
• Flexible Spending Accounts
• Life, AD&D, and Disability Insurance
• Pension Plan (PERA) with 7.5% employer match
• Optional 457(b) Retirement Plans
• Tuition Reimbursement
• Loan Forgiveness Eligibility - PSLF + MN state programs for qualifying roles
• Employer-Provided Certifications + Continuing Education
• Additional perks: Free On-Site Parking, Qualified Bilingual Staff Program, Employee Assistance Program, and discounts on cafeteria, scrubs, and OTC pharmacy items

About Us

Northfield Hospital + Clinics is a trusted, independent healthcare system with more than 800 employees. We're recognized for our collaborative work environment and strong commitment to high-quality patient care and community impact. We're proud to be named to Becker's 2025 list of "100 Great Community Hospitals." Our services span the full spectrum of hospital and clinical care, with our main hospital located in Northfield, MN, and primary and specialty clinics in Northfield, Lakeville, Farmington, Faribault, and Kenyon-along with Urgent Care locations in Northfield, Lakeville, and Farmington. We offer care across 48 specialties and serve patients at 22 locations throughout the south metro and southern Minnesota.

Whether you're just starting your career or bringing years of experience, you'll find meaningful opportunities, supportive teams, and a chance to make a real difference here.

*This posting is not a complete list of duties or responsibilities. Job functions, schedules, and terms of employment may change in accordance with applicable laws, policies, and agreements.

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