AOS III Time KeeperStaffing Coordinator

Title: AOS III - Time Keeper/Staffing Coordinator

State Role Title: Admin and Office Spec III

Hiring Range: Min Salary $43150-Max Salary (with experience) $57946

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: Type: General Public - G

Job Duties

Western State Hospital is currently hiring for a Staffing Coordinator. The schedule for this position will be:
Monday-Friday
First Shift

For this position the employee will be responsible for managing timekeeping for the nursing department. This position is responsible for ensuring accurate and timely timekeeping supporting nursing leadership accurately and timely tracking of time and attendance in compliance with hospital policies and state/federal regulations.

Key Responsibilities include maintaining the automated leave system processing leaves shift differentials overtime workers compensation compensatory leave and time adjustments. This position also plays a shared role in supporting the Kronos/UKG timekeeping systems and is responsible for generating reports to meet critical deadlines set by the Department of Accounts and Payroll and supervisory staff.

In addition this role serves as a point of contact for staff and supervisors regarding leave balances and usage responding to inquiries in person by phone or email. It also involves preparing professional correspondence such as memos letters and reports related to time and leave management.

In addition to the above this position provides backup for administrative and secretarial support to the Chief Nursing Executive (CNE) Assistant Chief Nursing Executive (ACNE) Registered Nurse Coordinators (RNCs) and the broader nursing department. This position may also be required to assist the scheduling office during downtime.

Minimum Qualifications

Strong data entry typing and general clerical skills.
Experience using Microsoft Office Suite (Word Excel Outlook).
Knowledge of payroll timekeeping requirements and basic office procedures.
Ability to use automated timekeeping systems such as Kronos/UKG or similar.
Strong attention to detail and accuracy in handling high-volume data.
Ability to follow written and verbal instructions and communicate clearly with staff and supervisors.
Ability to maintain confidentiality and handle sensitive information appropriately.
Comfortable using standard office equipment (copiers fax machines etc.).
Ability to perform basic math to verify timekeeping accuracy.
Strong organizational and reasoning skills.

Additional Considerations

Prior experience working in a healthcare or hospital setting.
Experience with administrative duties in a fast-paced high-pressure environment.
Familiarity with centralized scheduling and leave management.
Experience handling confidential HR or payroll-related matters.
Ability to work independently and manage multiple priorities under pressure.
Demonstrated ability to build and maintain positive working relationships while ensuring compliance with policies and procedures.
Experience using automated data systems beyond basic office software.
Bilingual
Veteran or veteran spouse

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginias Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you clearly and specifically detail all relevant work experience; we will not make assumptions about your qualifications.
Applications/résumés will begin to be reviewed within five (5) days of the posting date.

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police FBI) local agency checks Department of Social Services/Child Protective Services checks employment verification and verification of education relevant to the position.

Under Virginia Code 37.2-314 and 37.2-408.1 the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers individuals convicted of specific (barrier) crimes or those with pending barrier charges.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation please notify Human Resources at during business hours (8:00 a.m. to 5:00 p.m.).

Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race including hair texture hair type and protective hairstyles such as braids locks and twists) sex color national origin religion sexual orientation gender identity or expression age veteran status political affiliation disability genetic information and pregnancy childbirth or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.

Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We strongly encourage veterans active members of the Virginia National Guard and U.S. Military Reserve members to apply to the state application and respond accordingly.

Contact Information

Name: Elizabeth Weber

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.

Required Experience:

IC