CEO Office Operations Associate

Prana Tree is looking for a hands-on operator to help the CEO keep the business moving. This person will turn priorities into action, coordinate teams across offices and time zones, and make sure decisions lead to follow-through. The role also includes direct executive support—from managing the CEO’s schedule and communications to preparing meetings and handling day-to-day coordination.

What you’ll do

• Drive CEO and leadership priorities: track owners, deadlines, decisions, and blockers; follow up until work is complete.
• Coordinate across sales, delivery, recruiting, marketing, and global teams in the U.S., India, and Canada.
• Run internal meetings when delegated, attend selected meetings with or for the CEO, and keep actions moving afterward.
• Support sales and recruiting operations, including CRM updates, proposals, candidate outreach, interview coordination, and compensation discussions within approved guidelines.
• Coordinate NDAs, contracts, and statements of work through review and approval; track outstanding items without independently approving terms.
• Help grow Prana Tree’s in-person Fort Lauderdale team through local hiring coordination, onboarding, office operations, and team events.
• Manage the CEO’s calendar, travel, meeting preparation, email follow-ups, and communications with customers, partners, candidates, and employees.
• Support company communications, events, and approved social-media activity, including drafting updates and coordinating reviews.
• Take ownership of varied operational projects as business needs change.

What you bring

• 3–6 years of experience in business operations, a founder’s or CEO’s office, executive support, program coordination, or a similar role.
• Strong organization, written communication, judgment, and follow-through. You can manage details without losing sight of the business priority.
• Confidence working with executives, customers, candidates, and distributed teams; discretion with confidential information.
• Comfort with calendars, spreadsheets, presentations, CRM tools, and task trackers.
• Ability to work regularly in person in the Fort Lauderdale area and travel occasionally.

Experience in a technology or consulting business, sales or recruiting operations, and coordination across international teams is a plus.

Work authorization

Applicants must be currently authorized to work full-time in the United States. Prana Tree cannot provide employment visa sponsorship for this role now or in the future.