MRO Buyer

Job Description

Job Description

MRO Buyer 

SUMMARY

Responsible for purchasing and expediting MRO supplies, spare parts, tooling, shop consumables, safety supplies, and maintenance-related services for the assigned facility or locations in accordance with approved requisitions, established purchasing procedures, authorization limits, and company policies. The position reviews routine MRO requirements, obtains quotes, issues purchase orders within approved limits, tracks deliveries, maintains purchasing records, and escalates non-standard terms, regulated materials, supplier exceptions, or significant purchases to Procurement Management, EHS/Compliance, or other designated approvers. This position reports to the Procurement Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Reviews approved purchase requisitions, maintenance work orders, MRO inventory levels, min/max reports, and related ERP/MRP reports to determine routine purchasing and replenishment needs.
• Obtains quotes from approved suppliers; compares price, lead time, availability, and basic commercial terms; and prepares recommendations for supervisor or manager review where required.
• Issues purchase orders within established authorization limits and in accordance with company purchasing policies and procedures; escalates significant purchases, sole-source decisions, non-standard terms, supplier exceptions, or purchases outside approved limits.
• Follows up with suppliers on order acknowledgements, delivery status, backorders, and shipment documentation, and communicates updates to Maintenance, Production, Receiving, and other internal stakeholders.
• Coordinates with Receiving, Accounts Payable, Maintenance, and suppliers to resolve purchase order, receipt, and invoice discrepancies.
• Maintains purchasing information, files, vendor records, quotes, purchase order records, credit card logs, delivery confirmations, and related documentation to support availability of records and compliance with procedures.
• Supports routine supplier performance tracking related to on-time delivery, order accuracy, responsiveness, and issue resolution, and escalates recurring concerns to Procurement Management.
• Supports procurement documentation for materials or services requiring special handling or EHS/Compliance review only under approved procedures and direction from EHS, Compliance, and/or Procurement Management.
• Attends Maintenance, Operations, and Purchasing meetings to understand routine MRO needs, planned outages, replenishment priorities, and delivery issues.
• Prepares routine purchasing, inventory, open-order, and expediting reports as requested.

EDUCATION and/or EXPERIENCE

High school diploma or GED is required. An Associate degree, purchasing coursework, or equivalent related experience is preferred. One (1) to three (3) years of purchasing, MRO buying, inventory control, receiving, accounts payable support, or related administrative experience is preferred. Experience in a manufacturing, automotive, chemical, or otherwise regulated environment is a plus.

Experience using ERP/MRP or purchasing systems, such as Syspro or similar systems, is preferred. Basic knowledge of purchasing documentation, supplier communication, inventory replenishment, purchase orders, and invoice/receiving reconciliation is required. General familiarity with standard commercial terms or Uniform Commercial Code (UCC) concepts is helpful but not required.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

The individual in this position will be a self-starter with the ability to meet committed schedules. Must be able to understand all policies, procedures, instructions, rules, and regulations associated with this position, which are written in English. Must have hands-on computer experience with current spreadsheet software used for processing POs, parts tracking, and inventory systems. This position requires a high proficiency in Microsoft Excel (i.e., Data Analysis, PivotTables, advanced formulas and functions, custom formatting, etc.).

In addition, the individual must be able to appropriately respond to these and, where needed, provide reports, presentations, information, and communications in English as well as successfully meet requirements of BAFTE for procuring explosives. 

Communicate effectively with customers, suppliers, and at all levels within the company. Must be available to work days, evenings, or weekends, and overtime as required. 

 

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in written and diagram form and deal with several abstract and concrete variables. Must possess the ability to read, comprehend, and interpret complex data, drawings, and schematics to design and implement new equipment or plan new experiments. Must be able to generate adaptations or modifications of process controls, procedures, and other related documentation. Requires interpretation of complex data for designing new devices or planning new experiments. Must be able to understand and apply DSSA, Inc. documentation including SOP, MI, PS, PMP, MSP, etc.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to lighting and temperature as required for the office and manufacturing areas. Appropriate safety equipment is required by area. There is potential exposure to hazardous chemicals. A considerable amount of moving from department to department may occur in unfavorable weather conditions. The employee is exposed to the inherent dangers of the explosive materials used in DSSA’s manufacturing processes.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move throughout the facility, traverse within production areas, communicate with others, and detect or exchange information or ideas. The employee occasionally is required to perform functions which require the manual operation of both general office productivity and manufacturing equipment as well as the ability to place, reach, detect, ascend/descend, and position self to navigate within confined working spaces. The employee is frequently required to remain in a stationary position. The employee must occasionally move or transport up to 40 pounds. Specific vision abilities required by this job include close inspection, identification of objects from a distance, color determination, peripheral detection, depth judgment, and the ability to identify details in varying conditions.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.