Administrative Assistant 4

Administrative Assistant IV

We are seeking an experienced Administrative Assistant IV to provide high-level executive and organizational support within a dynamic, fast-paced, and highly cross-functional environment. In this role, you will be a trusted partner to leadership, helping drive productivity and operational excellence through expert calendar management, stakeholder coordination, event planning, and administrative support.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working with senior executives while managing competing priorities across multiple teams and stakeholders.

Key Responsibilities

• Manage complex executive calendars, scheduling priorities, and meeting logistics across multiple stakeholders.
• Coordinate and support day-to-day business operations to maximize executive effectiveness and team productivity.
• Oversee general office administration, including ordering supplies, maintaining records management systems, and supporting basic bookkeeping activities.
• Review and process invoices, reports, memos, correspondence, financial documents, and other business materials.
• Review and maintain corporate records, documentation, and reports with a high level of accuracy and confidentiality.
• Analyze incoming communications, submissions, and reports to determine priority, significance, and appropriate distribution.
• Prepare agendas, presentation materials, and meeting documentation for leadership, committees, and board meetings.
• Coordinate domestic and international travel arrangements, offsite meetings, team events, and other business activities.
• Serve as a key liaison between executives, vendors, business partners, and internal teams.

Required Skills & Qualifications

• Exceptional verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Demonstrated ability to work independently and exercise sound judgment.
• Proven experience handling highly confidential information with professionalism and discretion.
• Strong event planning and meeting coordination experience.
• Excellent interpersonal and customer service skills.
• Leadership and mentoring capabilities, with the ability to provide guidance and constructive feedback.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Education & Experience

• High School Diploma or GED required.
• 8-10 years of administrative support experience required.
• Experience supporting senior executives and leadership teams required.
• Experience working in large, fast-paced corporate environments preferred.

Top 3 Required Skills

1. Complex Calendar Management - 8-10 years of experience managing executive calendars, scheduling conflicts, and stakeholder priorities.
2. Communication Skills - 8-10 years of experience demonstrating exceptional written and verbal communication abilities.
3. Vendor Management - 8-10 years of experience coordinating with external vendors and managing business relationships.