Project Manager

Job Title

To perform a wide variety of complex and professional work in the planning, organizing, and coordination of the City's special projects including Capital Improvement Projects (CIP) in the water and wastewater within the Public Works Department; to monitor and evaluate the execution of assigned projects; and to professional and technical staff assistance relative to assigned area of responsibility.

Essential Duties and Responsibilities

Essential Functions:

1. Performs a variety of complex administrative, operational and analytical duties; performs a variety of professional and complex analyses, studies and research projects; coordinates and monitors Public Works Utilities projects.

2. Participates in project planning, project management and the communication of planning, policy and programs with City staff, the public, and contract vendors; identifies issues, collects data, analyzes alternatives and make recommendations; prepares and monitors project schedules; and writes specifications and special revisions for construction documents.

3. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.

4. Analyses bid packages from Public Works contractors; administers construction contracts for Public Works construction and may perform inspection duties when needed; develops preliminary project concepts; develops cost estimates; prepares Capital Improvement Program worksheets and monitors Capital Improvement Program and implementation.

5. Prepares grant applications; communicates with employees and the public on procedure revisions; communicates with Federal, State, and County agencies on matters of funding and City compliance with applicable standards.

6. Negotiates and resolves construction disputes; while avoiding construction claims; assists with claims defense; assists in the evaluation and negotiation of change orders; drafts change orders and recommends approval of payments to contractors; and tracks and monitors budget expenditures of projects.

7. Analyzes Federal, State, and local legislative proposals for impact on assigned operations; prepares analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives for department compliance.

8. Coordinates department activities with those of other departments, outside agencies and organizations; serves as the liaison for the assigned department with other departments and outside agencies; negotiates and resolves sensitive and controversial issues.

9. Participates in the development and implementation of goals, objectives, policies and priorities; recommends and implements resulting policies and procedures.

10. Provides staff assistance to department head; participates on a variety of committees; prepares and presents staff reports and other necessary correspondence.

11. Plans, prioritizes, assigns, reviews and participates in the work of staff responsible for providing services and activities in assigned area; establishes schedules and methods for providing assigned services; trains assigned employees in their area of work; ensures work quality and adherence to established policies and procedures.

12. Oversees and manages contracted services in assigned program areas; prepares requests for proposals for contracted professional services; evaluates submissions; recommends contract award; negotiates terms of contract and prepares contracts; monitors services to ensure compliance with contractual obligations.

13. Prepares grant applications; implements and monitors grant programs; monitors grant expenditures to ensure compliance with grant contractual obligations; submits quarterly and annual reports.

14. Monitors the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.

15. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of civil engineering.

16. Performs related duties and responsibilities as required.

Minimum Qualifications

Experience and Training Guidelines Minimum requirements as a condition of hire:

Experience:

Three years of Public Works Construction experience. Municipal governmental experience is desirable.

Training:

Bachelor's Degree from an accredited college or university with major course work in Public Administration, Civil Engineering, Urban Planning or a related field.

Licenses and Certifications

Possession of a State of California driver's license. Possession of Project Management Professional (PMP) certificate is desirable.

Knowledge of:

• Operations and functions of municipal government.
• Public or non-profit administration with particular reference to capital and special projects.
• Principles and practices of construction management, contract administration, and bid processes.
• Methods and techniques of project management.
• Modern and complex principles and practices of engineering design and construction.
• Methods and techniques of data collection, research and report preparation.
• Methods of administrative, organizational, economic and procedural analysis.
• Methods and techniques of statistical and financial analysis.
• Principles and practices of budget preparation and control.
• Methods and techniques of grant program administration.
• Principles of supervision, training and performance evaluation as assigned.
• Pertinent Federal, State and local laws, codes and regulations.
• Modern office procedures and methods including computer equipment and supporting word processing and spreadsheet applications.

Ability to:

• Ensure project compliance with appropriate Federal, State and local rules, laws and regulations.
• Coordinate phases of construction projects and prepare progress reports.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Direct and participate in various complex organizational studies and analyses.
• Understand the organization and operation of the City, assigned department, and outside agencies as necessary to assume assigned responsibilities.
• Perform administrative and analytical activities for assigned programs.
• Collect, evaluate and interpret complex information and data.
• Review and analyze technical documents and proposals.
• Interpret and apply administrative and department policies and procedures.
• Research, analyze and evaluate programs, policies and procedures.
• Participate in budget development and administration activities as assigned.
• Supervise, train and evaluate assigned staff.
• Maintain accurate records and files.
• Operate office equipment including computers and supporting word processing and spreadsheet applications.
• Interpret, apply and explain pertinent laws, policies, rules and regulations.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.