Legal Assistant

Fanatics Commerce is the global leader in licensed sports merchandise, operating a vertically integrated platform that designs, manufactures, and delivers officially licensed apparel, jerseys, headwear, and collectibles for major leagues, teams, and events worldwide. With more than 900 e-commerce sites and a global omnichannel presence across digital, in-venue, and retail, Fanatics Commerce reaches fans in over 180 countries and powers official fan experiences for many of the world's most iconic sports properties. At Fanatics, we bring our BOLD Leadership Principles to life every day - building championship teams, obsessing over fans, acting with entrepreneurial speed, and delivering with a determined and relentless mindset. ROLE OVERVIEW The Fanatics Commerce Legal Department is seeking a highly organized and detail-oriented Legal Assistant to support outside counsel billing, core paralegal functions, and executive administrative needs across the department. This individual will work closely with Legal leadership, Finance, Accounts Payable, outside counsel, and attorneys to ensure invoices are processed accurately and on time, legal spend is tracked against budget, and department leadership receives reliable administrative and matter support. The Legal Assistant delivers business and fan impact through BOLD leadership and execution excellence, leveraging data, automation, and AI-enabled insights. HOW WILL YOU DRIVE IMPACT Success is measured by the ability to deliver results through BOLD capabilities and measurable outcomes. Team & Leadership Impact (Build Championship Teams) Partner effectively with Finance, Accounts Payable, Human Resources, Customer Service, Product, Engineering, Compliance, and other business teams to reduce administrative burden and ensure seamless legal operations across the organization. Serve as the primary liaison among outside law firms, e-billing vendors, Accounts Payable, Finance, and internal matter owners to resolve invoice discrepancies and payment issues promptly, building trusted cross‑functional relationships grounded in professionalism and responsiveness. Coordinate cross‑functional meetings, track follow‑up items, and help ensure timely execution of departmental priorities, including department offsites, leadership meetings, and team events. Fan & Customer Impact (Obsessed with Fans) Assist with reviewing, investigating, tracking, and coordinating responses to selected consumer complaints, governmental inquiries, demand letters, and similar escalations to protect the fan experience and uphold Fanatics Commerce's commitments. Gather relevant records, communications, transaction history, and input from internal teams to support attorney review and response preparation, ensuring fan‑facing matters are handled with accuracy and care. Draft clear and professional routine responses to consumer and regulatory escalations in coordination with attorneys and business stakeholders, tracking deadlines, resolutions, and recurring issues. Escalate significant or potentially systemic consumer matters to the appropriate attorney, helping identify patterns that could signal broader impacts on fans or the business. Innovation & Problem Solving (Limitless Entrepreneurial Spirit) Identify opportunities to improve billing accuracy, reporting, and administrative efficiency through smarter processes, tools, and workflows — without duplicating the broader legal operations and contract‑management function. Maintain and help improve outside counsel billing guidelines, matter coding, rate information, and related financial records, proactively contributing to stronger spend‑management practices. Support annual budgeting, reforecasting, accrual collection, RFP processes, rate reviews, and other outside counsel spend‑management initiatives, bringing analytical rigor and forward‑looking insight to each. Leverage AI tools such as ChatGPT, Claude, Co‑Counsel, and Co‑Pilot to enhance the efficiency and quality of legal and administrative work across the department. Ownership & Execution (Determined & Relentless Mindset) Own the day‑to‑day administration of outside counsel invoicing — reviewing, coding, routing, and processing legal invoices for accuracy, timeliness, and compliance with billing guidelines — with minimal oversight and maximum reliability. Manage calendars, scheduling, meeting logistics, travel arrangements, and expense reporting for department leadership, anticipating conflicts and administrative needs proactively. Maintain organized and accessible corporate records, legal files, and matter documentation within the department's document and matter management systems, ensuring litigation, dispute, corporate, and other legal files are dependable at all times. Handle sensitive and confidential legal, financial, consumer, and business information with discretion and professionalism, exercising sound judgment and escalating matters to attorneys or senior leadership when appropriate. AI & DIGITAL CAPABILITY We are building a future-ready organization. This role is expected to: Apply AI and technology to improve efficiency, quality, and outcomes. Use data and digital tools to inform decisions and enhance performance. Demonstrate curiosity and adaptability in adopting new technologies and ways of working. Contribute to a culture of innovation and continuous improvement. CAPABILITIES & EXPERIENCE YOU BRING Required Qualifications At least 5 years of relevant experience in legal billing, paralegal support, executive assistance, or a comparable legal role, preferably within an in‑house legal department or law firm. Demonstrated experience with legal invoicing, e‑billing systems, and outside counsel management using platforms such as SimpleLegal, Onit, CounselLink, Legal Tracker, or similar systems; experience with budgeting, forecasting, accruals, or spend reporting strongly preferred. Demonstrated experience utilizing AI tools (ChatGPT, Claude, Co-Counsel, Co-Pilot) in a legal workforce. Exceptional organizational skills with the ability to manage multiple competing priorities across a broad range of responsibilities, including billing administration, executive support, paralegal tasks, and litigation backup. Excellent written and verbal communication skills, with strong attention to detail and the ability to prepare accurate, professional work product including correspondence, memoranda, spend reports, dashboards, and briefing materials. Strong analytical skills and comfort working with financial data, reports, spreadsheets, and invoice detail; high proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook. Demonstrated ability to exercise sound judgment, maintain confidentiality, and appropriately escale legal or business issues; familiarity with matter‑management and document‑management systems is a plus. Education Bachelor's degree preferred; paralegal certificate is a plus but not required. WORK LOCATION Hybrid: The primary place of performance of this role is the Company's office located inNew York City, NY, subject to the Company's current hybrid work policy. This role currently requires in‑office presence Tuesday, Wednesday, Thursday. The salary range represents base pay only and does not include short‑term or long‑term incentive compensation. This salary range is specific to New York City and may not be applicable to other locations. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training. For information about our benefits, please visit NYC Salary Range $37.26 - $45.68 USD At Fanatics, we operate with a BOLD mindset - We Build Championship Teams, we’re Obsessed with Fans, we embrace a Limitless Entrepreneurial Spirit, and we approach every challenge with a Determined and Relentless Mindset. If you’re ready to contribute to a dynamic, fast‑paced environment that thrives on collaboration and growth, we want you to be part of our team. ABOUT US Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally. ABOUT THE TEAM Fanatics Commerce is a leading designer, manufacturer, and seller of licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods. It operates a vertically-integrated platform of digital and physical capabilities for leading sports leagues, teams, colleges, and associations globally – as well as its flagship site, Fanatics Commerce has a broad range of online, sports venue, and vertical apparel partnerships worldwide, including comprehensive partnerships with leading leagues, teams, colleges, and sports organizations across the world—including the NFL, NBA, MLB, NHL, MLS, Formula 1, and Australian Football League (AFL); the Dallas Cowboys, Golden State Warriors, Paris Saint-Germain, Chelsea FC, and Tokyo Giants; the University of Notre Dame, University of Alabama, and University of Texas; the International Olympic Committee (IOC), England Rugby, and the Union of European Football Associations (UEFA). At Fanatics Commerce, we infuse our BOLD Leadership Principles in everything we do: Build Championship Teams Obsessed with Fans Limitless Entrepreneurial Spirit Determined and Relentless Mindset #J-18808-Ljbffr