Merchant Services Representative

Merchant Services Representative

The position of Merchant Services Representative is responsible for regularly supporting the Merchant Services department manager, ensuring the smooth and efficient operation of a number of accounting duties; reconciling all asset and liability accounts for the Merchant Services Department; processing accounts payable transactions. This position also records fixed assets and their depreciation and amortization; and performs other duties associated with the Bank's general ledger including assigned certifications, Board material and Call Reports. This employee must maintain compliance with audit, internal controls, security, BSA, CTR standards.

Essential duties include working closely with everyone in Bankcard Services and assisting with the Bank's merchant services strategy including revenue and expenses and year-over-year growth; building, configuring, setting up, delivering, and installing gateway and equipment for merchants; receiving, reviewing, underwriting, compiling necessary documents and signatures from merchant applications for boarding and approval process; providing technical support and answering customer phone calls; reviewing daily risk reports for potentially fraudulent activity and communicating with merchants to confirm and verify suspicious, large, or unusual transactions; receiving and reviewing daily account reports from processor and from the cards brands; reconciling differences and balancing the settlement account daily with interchange fees, wires, NACHA file, etc.; stripping transactions when needed as required by the merchant before going out for settlement; posting necessary daily positing to balance the settlement account and keep necessary data updated and correct; monitoring merchants' portfolio and their PCI status on a consistent basis; providing support and help merchants get PCI compliant by assisting with all aspects of the PCI compliance process (merchant profile, SAQ, quarterly scan, and ASV submission); playing an important role in the development and growth of staff through excellent communication skills, both verbal and written; using cost analysis tools customized to Bank requirements for residual income and subsequent presentation of pricing, product and service offerings to prospective merchant clients; completing application and boarding documentation, boarding of accounts and coordination of equipment and/or services to clients; driving to merchant locations to fix equipment, troubleshooting, and replace old or faulty equipment; acting as a subject matter expert in products and services and is capable of articulating the product's features, functions and benefits to various audiences, i.e. internal employees, clients and industry contacts; sourcing and developing prospects and potential clients and securing business banking services and product sales; performing routine and intermediate branch and customer service duties; assisting in answering telephones and directing callers to proper Bank personnel; providing effective customer service and assisting in resolving problems within given authority; operating computer terminal or personal computer to process account activity, determine balances, and resolve problems within given authority; recording, filing, scanning, updating information and sorting reports as required; typing routine letters, reports and forms; maintaining files; copying and faxing documents.

Secondary duties include performing duties specific to the position and other functions as assigned.

Supervisory responsibility is not required for this position, however the incumbent is required to provide leadership, training and support to less experienced staff members.

Physical demands include talking or hearing; using hands or finger, handle, or feel objects, tools or controls; standing; walking; sitting; reaching with hands and arms; climbing or balancing; stooping, kneeling, crouching, or crawling; lifting and/or moving up to 25 pounds; close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus; operating telephone, copy and fax machines, adding machine (calculator), scanner, encoder, money counter, credit card terminal, typewriter, computer terminal, personal computer and related printers.

Mental demands include reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks and constant interruptions.

Position requirements include high school diploma or general education degree (GED); three (3) or more years of related experience and/or training; or the equivalent combination of education and experience. Work related experience should consist of a financial institution customer service and cash handling background. Educational experience, through in-house training sessions, formal school or financial industry related curriculum, should be business or financial industry related. Intermediate experience, knowledge and training in business banking products and branch operation activities, terminology and products and services. Intermediate knowledge of related state and federal banking compliance regulations, and other Bank operational policies. Intermediate skills in computer terminal and personal computer operation; mainframe computer system; and word processing, spreadsheet and account opening software programs. Intermediate typing skills to meet production needs of the position. Basic math skills; calculate interest and balance accounts; add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; locate routine mathematical errors; count currency, coin and negotiable instruments in a timely manner. Effective oral, written and interpersonal communication skills with the ability to apply common sense to carry out instructions, interpret documents, understand procedures, compose correspondence, and speak clearly to customers and employees. Ability to deal with difficult problems involving multiple facets and variables in non-standardized situations. Effective organizational and time management skills. Ability to work with general supervision while performing duties. Ability to communicate effectively in Spanish is a plus, though not mandatory.