Parts Sales Manager

Parts Manager

At Hunter Truck, our people are the driving force behind our success. As one of the largest Peterbilt dealer groups in the country, we combine the resources and opportunities of a growing organization with a culture where people are empowered to make an impact. With twenty-eight locations across Pennsylvania, New Hampshire, New Jersey, New York, Vermont, and West Virginia, we offer the scale, support, and career opportunities to help you take your career to the next level.

Come build your career with a team that invests in you from day one.

Position At A Glance

Location: Utica, NY Position Type: Full-Time Schedule: Monday through Friday, 7:30 AM to 5:00 PM Pay: $75,000 to $100,000 per year Address: 5636 Horatio Street Utica, NY 13502

Summary

Manage the Parts Department to return a satisfactory profit on dealer capital invested. Accomplish objectives using proper purchasing procedures, inventory control, staff utilization, security, pricing, merchandising, displaying, and advertising.

Essential Duties Include The Following. Other Duties May Be Assigned.

• Forecasts goals and objectives for the department and works daily to meet them.
• Hires, trains, motivates, counsels, and monitors the performance of all department staff.
• Develop, with the SR VP of Parts Operations and the Branch Manager, a training and succession plan for the department.
• Prepare and administer an annual operating budget for the parts department.
• Analyze sales, expenses, and inventory monthly to maintain profit goals.
• Work with SR VP of Parts Operations and the Branch Manager to accomplish assigned goals.
• Attend manager's meetings.
• Maintain current knowledge of industry at large as well as the marketplace within the dealership's AOR.
• Hold monthly department meetings for the purpose of communicating industry news, changes in procedure, new vendor or part sales opportunities, etc.
• Provide technical assistance to parts department employees.
• Monitor parts department employees' payroll records.
• Coordinate a prompt, efficient, and timely flow of paperwork.
• Monitor daily reports and sales productivity.
• Develops with senior management, enforces, and continuously reviews customer processes that ensure complete satisfaction.
• Ensure work area is kept clean and orderly.
• Enforces safety requirements, including but not limited to forklift training and operation, processing of MSDS sheets on all products carried, and OSHA Right-to-Know.
• Understands, keeps abreast of, and complies with federal, state, and local regulations that may affect parts sales.
• Maintain professional appearance.
• Work hours consistent with proper management of all shifts as well as time required for any special circumstance.
• Maintain a balanced inventory consistent with the requirements of the service department, body shop, fleets, wholesale accounts and the do-it-yourself public.
• Establish individual parts inventory levels and balance them for turns consistent with company policies.
• Monitor and adjust inventory to manage obsolescence within company guidelines.
• Ensure returns are processed within vendor guidelines to ensure maximum credit for the company.
• Supervise stock order procedures and all applicable replenishment systems.
• Enforce a policy on the special ordering of parts. Ensure that stock orders represent at least ninety percent (90%) of all orders.
• Work with the service manager and body shop manager to ensure a timely turnaround of parts needed for internal jobs.
• Analyze departmental operations and storage layout and makes revisions as needed for maximum effectiveness.
• Direct shipping and receiving efforts to ensure timely processing
• Utilize the lost sales summary report.
• Ensure that all parts department purchases are properly accounted for before payment is made.
• Establish pricing parameters in each customer category that generate sufficient gross profit to produce a satisfactory profit while maintaining customer loyalty.
• Ensure that the same high-quality level of service provided to outside customers is also provided to internal dealership customers.
• Direct outside parts and counter sales efforts, including a telemarketing program to maintain customer contact and increase sales.
• Make regular, in person customer visits alone and with other dealership staff.
• Develop sales promotions.
• Take advantage of all manufacturers' inventory co-op advertising.
• Handle customer complaints immediately and according to the dealership's guidelines.
• Assist in the collection of past-due accounts.
• Perform quarterly full inventory cycles including dirty core inventory.
• Adhere to and promote all existing health and safety policies in the workplace to reinforce the Hunter culture of a safe work environment
• Conduct training and presentations for health and safety matters and accident prevention as directed
• Inspect facilities, operations, equipment and machinery to observe possible unsafe conditions and adherence to the law
• Investigate accidents or incidents to discover causes and recommend solutions to issues, improvement opportunities or new prevention measures

Supervisory Responsibilities

Directly supervises 10-20 employees in the Parts Department. Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree (BA) from a four-year College or University; four to six years related experience and/or training; or equivalent combination of education and experience required

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; ability to apply concepts of basic algebra and geometry

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Certificates, Licenses, Registrations

Valid Driver's License required; must meet company insurability standards

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand and walk. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to moving mechanical parts. The employee is frequently exposed to fumes or airborne particles and outside weather conditions. The noise level in the work environment is usually moderate.

Why Work With Us

Your hard work earns real rewards with competitive pay and bonus opportunities Comprehensive benefits package to keep you and your family covered including medical, dental, vision, Flexible Spending Accounts (FSA), and a variety of optional supplemental benefits 401(k) with company match because your future matters Competitive paid time off and paid holidays to support work-life balance Company-paid training, mentorship, and career advancement opportunities to help you grow professionally A supportive, team-first