Facilities Associate

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

We are looking for a dynamic, customer service oriented individual to join our team at one of our prestigious law firm clients. A Facilities Associate provides various administrative support services to our clients which may include office moves, conference room setups, and miscellaneous facilities-related tasks. We would ideally like a utility type player who can be cross trained in production, mail departments as well.

Essential Job Responsibilities

• Performs office related duties including office moves, replicating appearance in new location; set up of new offices with supplies, ensuring all equipment is functional, and office is presentable; departures, removal of all files delivering them to appropriate personnel, packaging of personal items, and ensuring office is presentable for next occupant
• Sets up conference rooms, meeting special client requirements, including correct table set up, tables are clean, lighting / shading is functional, and room is presentable
• Performs facilities related duties including picture hanging, small furniture set up, infrequent assembly of small furniture and other special needs as required
• Reconfigure conference rooms for various setup requirements.
• Maintain the day-to-day presentation and cleanliness of conference rooms
• Responsible for stocking snacks and drinks in the kitchens on all of the floors 2-3 times per week.
• Clean and set up offices and workstations for new hires or office moves.
• Maintain supplies and cleanliness of break rooms/lunchrooms.
• Order, inventory, maintain, and restock office and break room supplies and forward unusual requests to the Operational Manager.
• Support for operations team with day-to-day activities (setting up desks/preparing workstations)
• Complete various other tasks as requested/needed.
• Coordinating and assisting in all related services to maintain facilities and conference services to include arrivals and departures.
• Conducting daily walk-through inspections of facilities and reporting discrepancies of building inefficiencies, i.e. carpet cleaning, repairs, and safety issues.
• Coordinating and monitoring work service tickets with vendors and property management; coordinating and assisting with furniture issuance, planning, delivery, installation, storage and repair; planning, developing, and executing Equipment Maintenance and Preventative Maintenance Program.

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Qualifications & Requirements

• High School Diploma or GED
• 1+ work experience in a customer services field
• Ability to multitask with attention to detail
• Must have great follow-up
• Must have great communication skills, both verbal and written
• Strong organizational and problem-solving skills
• Strong customer service and interpersonal skills
• Ability to lift or move 40 lbs. or greater
• Ability to grasp, lift or carry items on a standard wheeled cart with a load capacity of 75 lbs
• Ability to walk, bend, kneel, stand or sit for an extended period of time

The Compensation range for this role is 21.00 to 26.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Opensity is an Equal Opportunity Employer.


We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.


Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.


Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.