Accounting Clerk

Accounts Payable & Accounts Receivable Coordinator

Position Summary

We are seeking a detail-oriented and organized Accounts Payable & Accounts Receivable Coordinator to support daily accounting and administrative operations. This role is responsible for processing invoices and payments, maintaining accurate financial records, reconciling accounts, supporting accounts receivable activities, and providing general office administrative support. The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

Education & Experience

• High school diploma or equivalent required.
• 3 to 5 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or a related accounting function.
• Equivalent combination of education and experience will be considered.

Required Skills & Competencies

• Strong written and verbal communication skills.
• Professional telephone etiquette and customer service skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and manage multiple deadlines.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively within a team environment.
• Commitment to following company policies, procedures, and safety standards.

Preferred Qualifications

• Bilingual in Spanish preferred.
• Experience with accounting software and financial reporting systems.

Key Responsibilities

Accounts Payable

• Process, code, and verify invoices for payment while ensuring proper approvals are obtained.
• Prepare and process vendor payments.
• Reconcile accounts payable balances and investigate discrepancies.
• Reconcile corporate credit card transactions and employee receivables.

Accounts Receivable

• Generate and distribute customer invoices.
• Process and post customer payments and deposits to the general ledger.
• Research and resolve payment discrepancies.
• Prepare and maintain accounts receivable aging reports for management.
• Balance accounts receivable records between accounting systems.

Accounting & Financial Administration

• Prepare intercompany billings.
• Enter journal entries as required.
• Maintain detailed utility records and other financial documentation.
• Manage petty cash and ensure accurate recordkeeping.
• Track and maintain Certificates of Insurance (COIs), ensuring all records remain current and compliant.

Administrative Support

• Answer and direct incoming phone calls professionally.
• Perform daily errands, including trips to the post office, bank, and other business locations as needed.
• Maintain office supply inventory and coordinate replenishment.
• Participate in staff meetings, training sessions, and company events.
• Perform additional duties and special projects as assigned.

Physical Requirements

• Ability to sit, stand, walk, reach, stoop, and perform repetitive data entry tasks.
• Occasionally lift and carry up to 20 pounds.

Work Environment

• Professional office environment with standard office equipment.

Additional Requirements

• Valid driver's license required.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Why Join?

This is an excellent opportunity for an accounting professional who enjoys a combination of financial operations and administrative support while contributing to the success of a collaborative and growing organization.