Accounts Receivable & Contract Administrator

Job Description

Job Description

We are looking for an Accounts Receivable & Contract Administrator to join a team in Toledo, Ohio on a contract-to-permanent basis. This position combines revenue operations and contract support, with a focus on maintaining accurate billing, timely payment activity, and well-organized customer agreement records. The ideal candidate will bring strong attention to detail, sound accounting knowledge, and the ability to coordinate effectively with cross-functional partners to support financial accuracy and customer satisfaction.

Responsibilities:
• Prepare and issue customer invoices with a high level of accuracy and in accordance with established timelines.
• Record incoming payments from multiple sources, including electronic transfers and card transactions, and apply them correctly to customer accounts.
• Review outstanding balances, follow up on past-due invoices, and help drive steady collection activity for commercial accounts.
• Research billing issues, short payments, and disputed charges, then work with internal teams and customers to reach resolution.
• Reconcile accounts receivable records to ensure subsidiary details align with the general ledger and support closing activities.
• Maintain contract files, amendments, and supporting documentation while tracking renewal dates, billing triggers, and key commercial terms.
• Partner with sales, operations, legal, and finance stakeholders to reflect contract updates accurately in billing and financial records.
• Support audit and compliance efforts by preserving complete documentation and identifying ways to strengthen invoicing and contract administration processes.• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
• At least 3 years of experience in accounts receivable, billing, collections, contract administration, or a closely related function.
• Working knowledge of accounting fundamentals and practical experience with full-cycle receivables processes.
• Proficiency with accounting or ERP systems and strong Microsoft Excel skills for analysis and reporting.
• Ability to manage cash application, billing activity, and commercial collections with a high degree of accuracy.
• Strong organizational, analytical, and problem-solving skills with the ability to handle multiple priorities effectively.
• Clear written and verbal communication skills for collaborating with internal teams and external customers.