Veterinary Receptionist

Job Description

Job Description

Client Service Representatives Needed for New Urgent Care/Emergency Hospital Opening July 2026 in Round Rock, TX

Healing Hearts Animal Urgent Care is seeking a Veterinary Receptionist who serves as the first point of contact for our clients and patients. This role is ideal for someone who thrives in a fast-paced environment, communicates clearly and compassionately, and can help create a calm, welcoming experience during urgent and emotional visits.

This is a Full-Time position with a 4 day/week & 9-hour shift schedule. One weekend day each weekend will be required. Start dates will be from June 24-July 1, 2026.

What You’ll Do :

• Greet clients and patients warmly while maintaining efficient check-in/check-out processes
• Triage phone calls and walk-ins, gathering key information and prioritizing urgent cases
• Communicate clearly with clients about wait times, services, and next steps
• Coordinate with the medical team to support smooth case flow
• Handle high-stress situations with empathy, professionalism, and composure
• Provide reassurance and support to pet owners during difficult moments

Full-Time Benefits and Compensation **

• Compensation: $21-$26/hour, for each hour worked*
• Health Package: Medical, Dental, and Vision Insurance (HSA options)
• Paid time off in accordance with site policy and applicable law
• 401k Match
• Paid time off and holidays
• Employee pet discounts
• Life Insurance and Disability
• Employee Assistance Program
• Career growth potential

Minimum Qualifications & Skill Set :

• Previous veterinary reception required
• Experience with ‘Otto’ highly desired
• Strong communication and customer service skills
• Ability to stay organized in a fast-paced, occasionally high-pressure environment
• Compassionate, calm, and solution-oriented mindset
• Team player with a positive attitude and willingness to help wherever needed.

Healing Hearts Animal Urgent Care is a new kind of veterinary urgent care hospital — one built on calm, compassion, transparency, and heart. We care for dogs and cats when something cannot wait, while working closely with primary veterinarians and emergency hospitals to ensure every patient receives the right care at the right time.

We’re building a team that can move with urgency without losing kindness, communicate clearly when emotions are high, and support both pets and people through stressful moments. As we open, we’ll be starting with two full-time veterinarians and plan to grow that team as the practice expands. If you value teamwork, thoughtful client care, and the opportunity to help shape a hospital from the ground up, Healing Hearts may be the place for you.

Check out our new website at hhvet.com !

*To determine specific pay Company will consider the following factors: the applicant’s education, training, or experience related to the job position, geographic location where the work is performed, and other relevant factors.**During the process, you may request more information about compensation and benefits for your specific location where the work is performed. Where required under applicable law, WVP provides eligible employees with leave, and similar benefits programs, all in accordance with state and local law.WVP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, genetic information, or any other protected characteristic under federal, state or local laws. WVP will consider qualified applicants with a criminal history, in a manner consistent with the requirements of applicable state and local laws.Qualified Applicants with disabilities are entitled to reasonable accommodations under applicable state and local law, and the Americans with Disabilities Act. Please contact People Operations, if you need assistance completing the application process.