Compliance Monitor

Job Title

Compliance Monitor

Salary Scale

TCH

Location

McClenaghan

PSC Code

043003

Reports To

Assistant Superintendent of Exceptional Children

Shift Type

Full Time/Exempt

General Statement of Job


The Special Education Compliance Monitor ensures compliance with state and federal guidelines pertaining to special education by assisting with the coordination and monitoring of evaluation timelines, case conference committee meetings, implementation of IEPs, and supplementary/related services.


Specific Duties and Responsibilities

• Conducts new teacher onboarding for IEP writing; Informs building-based special education Specialist and administrators of the timelines for Individual Education Plan (IEP) development, annual Case Reviews, Evaluations, Re-Evaluations, Move-In Conferences, Manifestations, Case Conferences, and Progress on Goals.
• Conducts regular IEP audits to ensure compliance with federal and state law, as well as District special education policies and procedures.
• Manages the status of the Special Education Database, including updating the Special Education Placement Screen daily.
• Facilitates the District's special education Child Count.
• Monitors Federal Special Education Indicators.
• Strong understanding of federal and state special education rules, regulations, and practices.
• Sends Weekly Compliance Updates to building-based special education Specialists to flag compliance hot spots. (i.e. evaluation timelines, move-in conferences, etc)
• Monitor and report out to building-based special education specialists in the school regarding suspension, expulsion, seclusion and restraint, and academic data for students with special needs in assigned buildings.
• Requests student STN's and keeps building-based special education specialists copied on the request.
• Manages IIEP system and permissions for their school assignments.
• Maintains and completes reports as requested by the District Department of Special Education.
• Inputs special transportation requests. (i.e. change of school)
• Collaborates with the Special Education Learning Community Director to determine compliance related professional development and training needs
• Perform duties assigned by the Special Education Learning Community Director.
• Highly-developed communications skills (written/verbal) and interpersonal savvy.
• Results/action-orientation; project management skills.
• Organizational agility; developed negotiation skills.
• Unquestionable person code of ethics, integrity, diversity and trust.
• Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment.
• Strong strategic analysis skills

Essential Functions

Physical Requirements:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.


Data Conception:

Requires the ability to compare and/or judge the readily observable, functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communication:

Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from supervisors and lecturing / giving instruction and/or assignments to students and assistants.

Language Ability:

Requires the ability to read a variety of policy and procedure manuals, curriculum materials, texts, computer manuals, etc. Requires the ability to enter data into a computer and prepare reports, records, teaching materials, correspondence, etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Must be able to speak with poise, voice control and confidence and to articulate information to others.


Intelligence:

Requires the ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in oral, written, diagrammatic or schedule form. Requires the ability to use influence systems in classroom teaching and the supervision of assistants and students. Requires the ability to make independent judgments in the absence of supervisor; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information and the ability to comprehend and implement basic office machinery functions.


Verbal Aptitude:

Requires the ability to record and deliver information, to explain procedures, to follow and give oral and written instructions; to counsel and teach students. Must be able to communicate effectively and efficiently with persons of varying ages and educational/cultural backgrounds and using the terminology applicable to the subject area(s) taught.

Numerical Aptitude :


Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals, to determine time. Must be able to use practical applications of fractions, percentages, ratio and proportion.

Form/Spatial Aptitude:

Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Motor Coordination:

Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment and communications machinery.

Manual Dexterity:

Requires the ability to handle a variety of items including computer keyboards, office equipment, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.

Interpersonal Temperament:

Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress when confronted with an emergency or tight deadline. The worker may be subject to danger or risk to a slight degree, or to tension as a regular, consistent part of the job.

Physical Communication:

Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through a telephone.


Training And Education


Requires a Master's degree in education supplemented five or more years of successful classroom teaching experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Knowledge of special education procedures and district, state, federal guidelines. Ability to communicate with a variety of people from various backgrounds. Should be highly organized and perform well under pressure.


Performance Evaluation Criteria

Job Knowledge:


Is knowledgeable in the methods, policies and procedures of the Florence 1 Schools pertaining to specific duties of the Compliance Monitor. Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has knowledge of the organization of the department and of related departments and agencies. Has the ability to comprehend, interpret and apply regulations, procedures and related information. Has thorough knowledge of the subject area(s) assigned to teach; has skill in the interpretation of subject matter to the intellectual level of students taught. Is able to create and present innovative, effective, developmentally appropriate course and lesson plans. The Special Education Compliance Monitor works directly with Specialists to ensure assigned buildings maintain 100% compliance with federal and state special education law, supported with compliance training and direct coaching to Specialists in need. Is able to supervise, guide and support students with patience and kindness. Is able to recognize signs of learning, physical, mental and social disabilities and take appropriate action. The individual in this position works with a wide range of IPS staff, partners, administrators and service providers on routine and diverse problems encountered to fulfill its special education duties. The individual must possess and employ a variety of personal and interpersonal skills in the discharge of the position's responsibilities. This position requires a positive attitude when dealing with staff and IPS constituents. Good judgment, discretion and individual initiative are necessary for the effective discharge of the position's significant responsibilities. Has knowledge of and is able to use modern office practices and equipment, including computers. Is able to read and interpret various materials pertaining to the responsibilities of the job. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to use independent judgment in performing tasks. Has the ability to plan, organize and prioritize daily assignments and work activities. Is able to offer assistance to fellow employees as necessary. Knows how to maintain effective relationships with co-workers, personnel of other departments, parents, students and members of the public through contact and cooperation. Has knowledge of the occupational hazards and safety precautions of the industry. Knows how to react calmly and quickly in emergency situations. Has the ability to learn and utilize new skills and information to improve job performance and efficiency.


Quality of Work:


Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Quantity of Work:


Performs described Essential Functions and related assignments efficiently and effectively in order to produce a quantity of work which consistently meets established standards and expectations.

Dependability:


Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, District policy, standards and prescribed procedures. Remains accountable to assigned responsibilities in the technical, human and conceptual areas.


Attendance:


Attends and remains at work regularly and adheres to District policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.


Initiative and Enthusiasm:


Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountability. Strives to anticipate work to be done, and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.


Judgment:


Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur, and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches problems, situations and alternatives before exercising judgment. Monitors the activities/behavior of the student body as scheduled to ensure student safety and well-being.


Cooperation:


Accepts supervisory instruction and direction, and strives to meet the goals and objectives of the same. Questions such as instruction and direction when clarification of results or consequences are justified (i.e., poor communications, variance with District policy or procedures, etc.). Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the District.


Relationships:


Shares knowledge with managers, supervisors and staff for mutual and district benefit. Contributes to maintaining high morale among all District employees. Develops and maintains cooperative and courteous relationships with department employees, staff and managers in other departments, representatives from organizations, and the public so as to maintain good will toward the District and to project a good district image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the District. Emphasizes the importance of maintaining a positive image within the District. Interacts effectively with higher management, professionals and the public.


Coordination of Work:


Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules.


Safety:


Adheres to all safety and housekeeping standards established by the District and various regulatory agencies. Sees that standards are not violated. Maintains a clean and orderly workplace.


DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Terms of Employment

240 day work agreement. Salary and work year to be established by the district.

Florence 1 Schools does not discriminate in the selection, employment, or promotion of employees on the basis of race, color, sex, national origin, age, religion, disability, or any other characteristic protected by applicable federal or S.C. law.