Project Manager, Stewardship

Overview Reporting to the Director of Stewardship, the Project Manager oversees a portfolio of 10–30 capital projects valued between $40M and $75M. This role leads and coordinates third‑party teams, including registered Architects, Engineers, and Construction Management firms, to ensure projects are delivered on time, within budget, and with a strong emphasis on job site safety. With both a project‑ and program‑level perspective, the Project Manager drives the successful design and construction of assigned projects. They engage stakeholders to ensure client satisfaction and seamless building turnover to operations, aligning project outcomes with the University’s strategic goals and priorities. Manages the formulation, programming, budgeting, design, construction, commissioning, and successful transition to full operation of assigned capital projects in a manner consistent with the policies and procedures established by the University and approved Capital Program Management Guidelines. Works closely with the stakeholders within the Facilities and Campus Development organization and the Provost’s office to develop, document, and maintain financial projections for individual projects to support and provide input to the Long-Term Capital Plan (LTCP). Develops and maintains a thorough understanding of the academic and research units within the assigned campus area and infuses the project development process with this knowledge. Leads and manages the work effort of consultants, including but not limited to: architect/engineering teams, construction managers, commissioning firms and other specialty vendors involved with the delivery of assigned project scopes, commitment schedules, milestones and deadlines, and established program goals for quality, cost, schedule, and safety. Provides leadership in database reporting and analyses for use in decision‑making by all stakeholders, utilizing the University’s designated project management database platform. Required Skills and Abilities Proven ability to manage complex planning, design, and construction projects across multiple academic disciplines simultaneously. Knowledge of engineering, construction practices, and principles, including contract document development and zoning/building codes. Experience with project management tools such as CADD and MS Project. Ability to establish priorities, work independently, and complete assignments under time constraints. Strong oral and written communication, organizational, analytical, and leadership skills. Preferred Skills and Abilities LEED Accredited Professional. Professional Engineering or Architectural license. OSHA10 certification. Project Management Professional (PMP) registration or certificate. Advanced proficiency in Excel, Word, and PowerPoint. Principal Responsibilities Collaborate closely with the assigned Yale Planner during all phases of the project. Measure and manage all aspects of project risk during construction. Act as the primary client point‑of‑contact day‑to‑day during procurement, construction and closeout. Monitor the quality of the construction documents developed by outside architects and engineers. Assist with project formulation as requested. Monitor the schedule for design deliverables and manage the overall project master schedule to meet expectations outlined during the design phase. Act as a liaison between project architects, consultants, contractors, building committees, building users, city agencies and departmental staff during all phases. Lead the development of all budget estimates beyond formulation and preliminary schedules and validate their accuracy. Assure that Yale Sustainability Standards are incorporated into the construction documents. Lead the constructability, value management/engineering and document review process to ensure final documents reflect all accepted findings, resolving any gaps prior to bidding. Review and approve submitted bid lists; answer bid clarification requests and RFIs in a timely and complete manner. Reconcile bids to the budget estimates and bring forward final GMP/LS bids for approval. Participate in required risk workshops and track progress in managing all identified risks. Assure that the CM/GC/direct vendor has a procurement plan, critical‑path schedule with select contract milestones identified and a list of approved and pre‑qualified bidders. Verify commitment to safety is robust and enforced according to Yale’s Safety Guidelines. Lead the Owner/Architect/CM or GC team during construction to ensure completion meets all scope, schedule and budget parameters and conforms to applicable codes, zoning ordinances and University standards. Lead the resolution of project‑related technical, budget, and schedule conflicts between consultants, construction manager/general contractor and internal stakeholders to meet or exceed all project goals. For projects above $4M, complete formal monthly project reports summarizing status, including pending claims, safety, EEO participation, budget and schedule status, contingency expenditures, key issues and planned resolutions, and any delays. Lead the quality control, commissioning and closeout/turnover process at completion, ensuring all required documentation is received prior to release of final payment. Monitor and lead resolution of all warranty issues for the full warranty period and beyond as necessary. Oversee the move‑coordination process with the end‑user. With the assistance of the Contracts Administration Department, create and issue purchase orders, contracts, change orders and other associated project documentation. Review and approve monthly billings and update cash flows. Build the electronic archive of project documents in accordance with Yale policies and procedures. Required Education and Experience Bachelor’s or Master’s degree in Engineering or Construction Management. Six or more years of related experience in the professional practice of Construction Management. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. #J-18808-Ljbffr