Maintenance Clerk

Job Description

Job Description

ABOUT THE COMPANY

Our founders, food industry veterans Mike and Tisha, knew that food wasn't what it used to be, so they wanted to make it better - by creating a new kind of farm. A farm that grows up to 300 times more food than an ordinary farm on a smaller footprint, without a drop of pesticides. Farms powered with 100% renewable energy, growing with 95% less water and delivering food within 48 hours for longer freshness for our customers and less food waste.

80 Acres Farms is a vertical farming leader, operating commercial farms in Ohio, Kentucky, and soon-to-be Georgia in addition to research and development farms in Arkansas and The Hauge, Netherlands. All farms utilize state-of-the-art technology and analytics developed by the Company's subsidiary, Infinite Acres.

80 Acres Farms branded salads, microgreens, herbs, and tomatoes are available at retailers and food service distributors, including Kroger, Whole Foods, The Fresh Market, Dorothy Lane Markets, Sysco, and US Foods from Michigan to Florida. 80 Acres Farms is supported by world-class investors and partners, including General Atlantic, Siemens, Barclays, Ocado, Priva, and Signify/Philips.

If you're interested in making a difference, join our team in changing how the world eats.

The Impact You'll Make

The Maintenance Clerk provides administrative and operational support to the Maintenance Department to ensure efficient execution of maintenance activities. This role is responsible for maintaining maintenance records, processing work orders, managing parts and inventory documentation, coordinating vendor and contractor communications, and supporting preventative maintenance programs. The Maintenance Clerk serves as a key point of coordination between maintenance, operations, purchasing, and external service providers to help maximize equipment uptime and maintain accurate departmental records.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accurate documentation and supporting continuous improvement initiatives.

What You’ll Be Responsible For

• Create, update, and close maintenance work orders within the Computerized Maintenance Management System (CMMS).
• Maintain accurate maintenance records, equipment documentation, and compliance-related files.
• Manage maintenance-related shipping and receiving documentation, including Bills of Lading (BOLs), packing slips, and receiving records, ensuring timely and accurate processing, filing, and record retention.
• Support preventative maintenance scheduling and tracking activities.
• Request and compare vendor quotations for replacement parts, maintenance supplies, and project-related materials.
• Process stock replenishment requests and special-order requisitions to ensure adequate inventory levels.
• Receive inventory and special-order materials into the CMMS and maintain accurate inventory records.
• Organize and stock maintenance parts in designated storage locations.
• Perform routine inventory cycle counts and assist with inventory reconciliation activities.
• Track and document inventory transfers between locations and departments.
• Monitor open purchase orders and coordinate follow-up activities with vendors and internal stakeholders to ensure timely delivery.
• Coordinate contractor visits, service appointments, and vendor communications as needed.
• Pick up parts and supplies from local vendors when required to support maintenance operations.
• Process purchase requisitions, invoices, and other maintenance-related documentation.
• Generate maintenance, inventory, and purchasing reports as requested.
• Support continuous improvement initiatives related to inventory control, maintenance planning, and departmental efficiency.
• Perform

What You’ll Bring

• High school diploma or GED
• One year of administrative, clerical, maintenance support, inventory control, or related experience preferred

What Makes You Successful Here

• Basic proficiency with Microsoft Office applications, including Excel, Word, and Outlook
• Ability to accurately enter, maintain, and retrieve data from computerized systems
• Strong organizational skills and attention to detail
• Ability to prioritize multiple tasks and meet deadlines
• Effective written and verbal communication skills
• Ability to work independently and as part of a team
• Basic math skills and ability to maintain accurate records
• Ability to maintain confidentiality of company information
• Experience using a Computerized Maintenance Management System (CMMS) preferred
• Valid driver’s license required for local travel to vendor locations to pick up parts or supplies

ENVIRONMENT

• Repetitive motion including standing, walking, bending, reaching, and lifting throughout the shift
• Lifting up to 30lbs
• Exposure to moving mechanical equipment, forklifts, noise and other conditions typical of a manufacturing facility

BENEFITS WE OFFER YOU

• Day-one health, dental, and vision insurance. Health plans start at $5/month
• 2 weeks paid vacation
• 1-week paid health & wellness time
• 10 paid holidays
• 401k with 4% company contribution
• Company paid life insurance
• Short and long-term disability insurance

Statistics show that underrepresented communities do not apply for a job unless they meet 100% of the qualifications. Do not worry if you think you cannot check every box on the list; we will provide all the on-the-job training you need.

80 Acres Farms is an equal opportunity employer. You are defined by more than just your job title, and we want you to feel comfortable bringing your true self to work. We value your talents, your traditions, your take on the world, and everything else that makes you unique. We strive to be to be a place where a diverse mix of talented people want to come, to stay, and to do their best work.

80 Acres Farms participates in E-Verify. As required by law, your employment with the Company is contingent upon you providing legal proof of your identity and authorization to work in the United States. Employment decisions are made without regard to protected characteristics. All candidates will be given the same consideration.