Senior Accounting Associate

Senior Accounting AssociateHiring Department: Academic Administration and PlanningPosition Open To: All ApplicantsWeekly Scheduled Hours: 40FLSA Status: Non-Exempt from FLSAEarliest Start Date: ImmediatelyPosition Duration: Expected to ContinueLocation: UT MAIN CAMPUSJob Details: General NotesYour skills will make a difference. You'll be working for a university that is internationally recognized for its academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you're the type of person who wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)Voluntary Vision, Dental, Life, and Disability insurance optionsGenerous paid vacation, sick time, and holidaysTeachers Retirement System of Texas, a defined benefit retirement plan, with employer matching fundsAdditional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)Flexible spending account options for medical and childcare expensesRobust free training access through LinkedIn Learning plus professional conference opportunitiesTuition assistanceExpansive employee discount program including athletic ticketsFree access to UT Austin's libraries and museums with staff ID cardFree rides on all UT Shuttle and Austin CapMetro buses with staff ID cardMust be authorized to work in the United States on a full-time basis for any employer without sponsorship.Position PurposeThe Office of the Executive Vice President and Provost seeks administrative support for the Business Services Team. The Business Services team is responsible for providing high-level accounting, payment, and travel transaction-processing functions within The Academic Administration and Planning Business Affairs team. This role is responsible for accurate, compliant, and customer-focused execution of business transactions, travel coordination, and payment issue resolution within a high-volume department.ResponsibilitiesFunction 1: Process all EVPP tier 1 payment requests including vendor/PO payments, reimbursements, deposits, participant incentives, IDTs, corrections, and tuition-related transactions ensuring requests are compliant with university policies and procedures. Prepare final supporting documentation for image retrieval system.Function 2: Process all travel related requests for EVPP tier 1 units including requests for travel authorization (RTA), reimbursements, university travel card reconciliation, and non-employee travel payments. Ensure adherence to state and university travel policies by staying informed of updates and guiding staff on compliance.Function 3: Deliver high-quality work and exceptional customer service by ensuring timely request processing and clear streamlined client communication. Provide guidance and partner with requestors to troubleshoot and resolve payment issues. Proactively monitor and report workflow and ticketing system trends to prevent systemic issues.Other duties as assigned.Required QualificationsThree (3) years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor's Degree. Include required certifications.Seven (7) years of clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level with a High School Diploma or GED.Experience using a personal computer, other standard office equipment, and Microsoft Office 365 software.Excellent written and verbal communication skills, with a customer-service mindset and the ability to explain complex payment and compliance requirementsAbility to manage competing deadlines, work both independently and adapt to rotating responsibilities.Proven ability to manage a high-volume workload and resolve issues with sound judgement and professionalism.Ability to exercise a high-level of discretion and handle sensitive or confidential matters with professionalism and care.Demonstrated ability to interpret and apply policies, procedures, and compliance requirements.Ability to work collaboratively with colleagues.Ability to quickly learn new systems, adapt to change, and work collaboratively.Commitment to service excellence.Relevant education and experience may be substituted as appropriate.Preferred QualificationsFamiliar with the University of Texas at Austin rules, policies, and procedures regarding Accounts Payable and travel.Experience in higher education or in a complex, matrixed organization.Experience with University systems, including *DEFINE and Workday.Demonstrated ability to interact professionally with management, administrators, faculty, and students.Advanced experience with Microsoft Excel, Outlook, and Word.Strong analytical and problem-solving skills.Salary Range$60,000+ depending on qualificationsWorking ConditionsMay work around standard office conditions.Repetitive use of a keyboard at a workstation.Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.This is an Austin, TX-based position from Monday – Friday, 8:00 AM – 5:00 PM. Three days of on-site work is the standard expectation for this position.Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest