Senior Executive Administrative Assistant

Company Description First Command Financial Services, Inc. coaches military families in their pursuit of long-term financial security, with a history dating back to 1958. The organization’s Financial Advisors focus on shaping positive financial behaviors through personalized, face-to-face coaching with hundreds of thousands of client families. First Command offers career opportunities for both employees and Financial Advisors, supported by structured supervision and development. Candidate-focused testimonials are shared to help individuals assess fit for a career at First Command and are not intended as advertisements for products or services. Position Overview We are seeking a highly organized, proactive, and professional Senior Executive Administrative Assistant to serve as a trusted partner to district leadership. This individual will play a key role in supporting business growth, recruiting efforts, marketing initiatives, event planning, and day-to-day operations. This is not a traditional administrative role. The ideal candidate is a strategic thinker who anticipates needs, solves problems, drives projects forward, and helps keep a growing organization operating efficiently. Responsibilities Executive Support Manage calendars, scheduling, and meeting coordination Assist with email management and correspondence Prepare presentations, reports, and business communications Track priorities, action items, and deadlines Operations Management Support daily business operations and strategic initiatives Develop and improve systems, processes, and workflows Coordinate projects across multiple teams and locations Maintain operational reports and performance metrics Manage candidate pipelines and recruiting databases Schedule interviews and coordinate candidate communications Track recruiting activity and onboarding progress Manage online job postings and recruiting outreach Marketing & Social Media Manage social media content and scheduling Promote events, accomplishments, and business initiatives Coordinate collection of photos and content from team members Assist with marketing campaigns and branding efforts Event Planning Coordinate meetings, workshops, recruiting events, and team functions Manage logistics, budgets, vendors, and communications Support event execution from planning through completion Office Management Coordinate administrative staff and office processes Ensure efficient and professional office operations Assist with administrative compliance and reporting requirements Qualifications 5+ years of Executive Assistant, Office Manager, Operations Manager, Project Coordinator, or similar experience Exceptional organizational and project management skills Strong written and verbal communication abilities Ability to work independently and manage multiple priorities High degree of professionalism, discretion, and confidentiality Strong attention to detail and follow-through Technical Skills Advanced proficiency in: Microsoft Excel, including Pivot Tables, reporting, charts, and data analysis Microsoft PowerPoint, including executive-level presentations Microsoft Outlook and calendar management Microsoft Teams Microsoft Office Suite Ideal Candidate Highly organized and proactive Strong business and operational mindset Professional and polished communicator Detail-oriented with excellent follow-through Comfortable working with leaders, employees, and external candidates Able to anticipate needs and solve problems independently If you thrive in a fast-paced environment and enjoy being the person who keeps everything organized, connected, and moving forward, we'd love to talk with you. Location: Manhattan or Leavenworth, KS Compensation: $60,000+ based on experience, with bonus potential Schedule: Full-time, in-office with occasional event attendance outside standard business hours. #J-18808-Ljbffr