Administrative Assistant - Remote, USA

About the job Administrative Assistant - Remote, USA

JOB OVERVIEW:

Under the supervision of the Operations Administrative Supervisor/Planner or Assistant Manager - Operations, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee related matters. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

Job Duties and Requirements

1. Performs a variety of clerical duties such as filing, inventory, copying, answering telephone inquiries, typing, updating reports, and reception work as required. Performs all manual job functions.
2. Enters, facilitates, and verifies orders into the NAVIS system based upon a variety of customer requests. Ensures orders are complete with information in NAVIS before processing.
3. Communicates verbal orders to yard operators.
4. Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory.
5. Coordinates the movement of all containers within the Garden City Terminal.
6. Performs error resolution on containers and chassis.
7. Coordinates and plans import/export/empty containers for efficient yard and vessel operations.
8. Performs detailed research and assists in testing new computer procedures and screens.
9. Willing and capable to train other administrative personnel as needed.
10. Works with the GPA ADP payroll system in processing employee time and benefits to ensure pay is processed accurately.
11. Performs other duties as assigned.

Job Requirements

Knowledge, Skills and Abilities

Knowledge of general office procedures and operation of office equipment required. Must have the ability to input large volumes of data into GPA's systems accurately and efficiently. Ability to type 35 wpm, or more, and use the numerical keypad. Experience with Microsoft Word and Excel desired. Possess skills to interact and communicate effectively and professionally with the GPA staff on all levels of administration including immediate supervisor, management and co-workers required. Must be willing and able to work weekends, holidays, shift work, overtime, and telecommuting as needed.

Education and/or Experience

High school diploma or equivalent required. Four-year college degree in business or related field highly desired. Familiarity with operations of shipping industry also desired.

Other Requirements

Must meet the criteria for and obtain a Transportation Worker Identification Credential (TWIC). Valid state driver's license required.